North Dakota High School Activities Association
Board of Directors Meeting - Board Agenda
With Exec. Sec. Comments
Minot Holiday Inn Riverside - Agean Room
November 16, 2012 

November 16^th Committee Meetings

            11:00 a.m.—Media Committee (Helvik, Martin, Wiberg)

            11:30 a.m.—Constitution & By-Laws Committee (Hall, Sanstead, Auch, Brannon)

            12:00 a.m.—Executive Board (Ulland, Olson, Helvik)

AGENDA—1:00 p.m.

1.     Call Meeting to Order

2.     Approval of Agenda

3.     Approval of Minutes

a.     October 17, 2012

b.     October 31, 2012---special meeting

4.     Financial Report

a.     Balance sheet, budget, savings/investments

5.     Coop Dissolutions

a.     Wing and Kidder County in baseball, 7-12, 2012-13

b.     Leeds and Devils Lake in baseball, 7-12, 2012-13

c.     St. Thomas and Drayton/Valley-Edinburg in boys’ track, 7-12, 2012-13

d.     St. Thomas and Drayton/Valley-Edinburg in girls’ track, 7-12, 2012-13

e.     St. Thomas and Drayton in volleyball, 7-12, 2013-14

f.      St. Thomas and Drayton in boys’ golf, 7-12, 2013-14

g.     St. Thomas and Drayton in girls’ golf, 7-12, 2013-14

h.      

6.     Coop Applications

a.     Washburn, Wilton, Wing in boys’ cross country, 7-12, 2013-14, no fee

b.     Washburn, Wilton, Wing in girls’ cross country, 7-12, 2013-14, no fee

c.     Valley Middle School GF and Manvel in JH wrestling, 7-8, 2013-14, no fee

d.     Valley Middle School GF and Manvel in volleyball, 7-8, 2013-14, no fee

e.     Valley Middle School GF and Manvel in gymnastics, 7-8, 2013-14, no fee

f.      Grafton and St. Thomas in girls’ track, 7-12, 2012-13, Late Fee

g.     Grafton and St. Thomas in boys’ track, 7-12, 2012-13, Late Fee

h.     Grafton and St. Thomas in volleyball, 7-12, 2013-14, No Fee

i.      Grafton and St. Thomas in girls’ golf, 7-12, 2013-14, No Fee

j.      Grafton and St. Thomas in boys’ golf, 7-12, 2013-14, No Fee

k.     Grafton and St. Thomas in girls’ cross country, 7-12, 2013-14, No Fee

l.      Grafton and St. Thomas in boys’ cross country, 7-12, 2013-14, No Fee

m.   Valley-Edinburg and Drayton in volleyball, 7-12, 2013-14, No Fee

7.     Strategic Plan

a.      Attached is the Strategic Plan and it is in need of Board approval.  General timelines as agreed upon are as follows:

            i.     August or Sept.—Board approves what is to be presented to membership

           ii.     September—survey member schools for feedback

          iii.     October—make adjustments and present to membership

          iv.     November—final approval of strategic plan

8.     Region 3 Request (audience 1:30)

a.     Matt Herman, District 5 Chair and Monty Mayer, Dist 6 Chair have requested and audience with the Board to consider allowing Region 3 to experiment with a new District/Region format for volleyball and basketball.  Attached are letters from each District Chair.

9.     Consolidated Request

a.     There is a letter attached from Consolidated Cable Television located in Dickinson, ND requesting the Board to reconsider tape delay rates for televising tournament games.

10.  NDOA Recommendations

a.     The following recommendations were tabled from the September Board meeting to see if there was any member school input provided:

                    i.     Waive the first-year registration fee for new officials

                   ii.     Contract three additional state basketball tournament officials and increase the sit out number to four years.

                  iii.     Contract four additional state wrestling tournament officials to assistant referee.

                 iv.     Approve a 4% fee increase for 2013-14 and lock that in through 2014-15.

                  v.     Add JV hockey rate of $50.00 for games with 17 minute periods to the officials fee schedule.

11.  Media Committee Report

a.     Larry Helvik, Committee Chair, will provide an update of committee work to the Board.

12.  Constitution & By-Laws Committee Report

a.     Steve Hall, Committee Chair, will provide and update for the Board regarding amending the less than 50 rule for Junior High students competing with High School teams.

13.  Executive Board Report

a.     President Ulland will inform the Board of penalties assessed against a member school.

14.  District Chair Meeting Report

a.     Todd Olson served as meeting chair and will provide a brief overview of the District Chairs Meeting.

15.  Other

a.     ND National Guard 2:00 pm audience -        

b.      

16.   Rooming List 

a.     January 28-29, 2013 Board/Membership Meeting

17.   Board Correspondence

a.     

18.   Representative Reports

a.     Here is opportunity for Board members to create an awareness to issues and concerns that may or may not be found on a future agenda.

19.   Executive Secretary’s Report           

a.      

20.   Next Meeting, Date and Time

a.     January 26, 2013----Bismarck Ramkota

21.  Adjourn