North Dakota High School Activities Association
Board of Directors Agenda
NDHSAA Office-Valley City
With Exec. Sec. Comments
September 18, 2012

September 18th Committee Meetings

            7:30 a.m.—Media Committee (Helvik, Martin, Wiberg)

            7:30 a.m.—Football Committee (Olson, Ulland, Ham, Roaldson)

            9:00 a.m.—Redistricting Committee (Helvik, Martin, Olson, Ham, Roaldson)

            9:15 a.m.—Executive Board Committee (Ulland, Helvik, Olson)

AGENDA—9:45 a.m.

1.     Call Meeting to Order

2.     Approval of Agenda

3.     Approval of Minutes

a.     August 2, 2012

4.     Financial Report

a.     Balance sheet, budget, savings/investments

b.     Review and Approval of IRS Form 990

c.     2011-12 T-shirt sales report

5.     Coop Dissolutions

a.     Four Winds and Devils Lake in boys’ hockey, 7-12, 2012-13

b.      

6.     Coop Applications

a.     GF Valley Middle-Riverside Christian in Boys’ Tennis, 7-8, 2012-13, No Fee

b.     GF Valley Middle-Riverside Christian in Girls’ Tennis, 7-8, 2012-13, No Fee

c.      GF Valley Middle-Riverside Christian in Girls’ Cross Country, 7-8, 2012-13, No Fee

d.     GF Valley Middle-Riverside Christian in Boys’ Cross Country, 7-8, 2012-13, No Fee

e.     GF Valley Middle-Riverside Christian in Boys’ Golf, 7-8, 2012-13, No Fee

f.      GF Valley Middle-Riverside Christian in Girls’ Golf, 7-8, 2012-13, No Fee

g.     GF Valley Middle-Riverside Christian in Football, 7-8, 2012-13, No Fee

h.     GF Valley Middle-Riverside Christian in Softball, 7-8, 2012-13, No Fee

i.      GF Valley Middle-Riverside Christian in Volleyball, 7-8, 2012-13, No Fee

j.      GF Valley Middle-Riverside Christian in Girls’ Soccer, 7-8, 2012-13, No Fee

k.     GF Valley Middle-Riverside Christian in Boys’ Soccer, 7-8, 2012-13, No Fee

l.      GF Valley Middle-Riverside Christian in Wrestling, 7-8, 2012-13, No Fee

m.   GF Valley Middle-Riverside Christian in Gymnastics, 7-8, 2012-13, No Fee

n.     GF Valley Middle-Riverside Christian in Girls’ Basketball, 7-8, 2012-13, No Fee

o.     GF Valley Middle-Riverside Christian in Boys’ Basketball, 7-8, 2012-13, No Fee

p.     GF Valley Middle-Riverside Christian in Girls’ Track, 7-8, 2012-13, No Fee

q.     GF Valley Middle-Riverside Christian in Boys’ Track, 7-8, 2012-13, No Fee

r.      GF Valley Middle-Riverside Christian in Girls’ Swimming, 7-8, 2012-13, No Fee

s.      GF Valley Middle-Riverside Christian in Boys’ Swimming, 7-8, 2012-13, No Fee

t.      GF Valley Middle-Manvel in Volleyball, 7-8, 2012-13, No Fee, Exec Board

u.     GF Valley Middle-Manvel in Boys’ Basketball, 7-8, 2012-13, Late Fee

         i.     See item 7, Manvel request and support letter from Grand Forks Public

v.     GF Valley Middle-Manvel in wrestling, 7-8, 2012-13, Exec Board, no fee

w.    GF Valley Middle-Manvel in gymnastics, 7-8, 2012-13, Exec Board, no fee

x.     GF Valley Middle-Manvel in boys’ cross country, 7-8, 2012-13, no fee

y.     GF Valley Middle-Manvel in girls’ cross country, 7-8, 2012-13, no fee

z.     GF Valley Middle-Manvel in boys’ tennis, 7-8, 2012-13, no fee

aa.   GF Valley Middle-Manvel in girls’ tennis, 7-8, 2012-13, no fee

bb.   GF Valley Middle-Manvel in boys’ track & field, 7-8, 2012-13, no fee

cc.   GF Valley Middle-Manvel in girls’ track & field, 7-8, 2012-13, no fee

dd.   GF Valley Middle-Manvel in boys’ swimming, 7-8, 2012-13, no fee

ee.   GF Valley Middle-Manvel in girls’ swimming, 7-8, 2012-13, no fee

ff.    GF Valley Middle-Manvel in boys’ soccer, 7-8, 2012-13, no fee

gg.   GF Valley Middle-Manvel in girls’ soccer, 7-8, 2012-13, no fee

hh.  GF Valley Middle-Manvel in boys’ golf, 7-8, 2012-13, no fee

ii.     GF Valley Middle-Manvel in girls’ golf, 7-8, 2012-13, no fee

jj.     GF Valley Middle-Manvel in football, 7-8, 2012-13, no fee

kk.  Jamestown-Pingree-Buchanan in softball, 7-12, 2012-13, no fee

ll.  West Fargo and Northern Cass in girls' hockey 9-12, 2012-13, no fee

mm. Devils Lake-Warwick in softball, 7-12, 2012-13, no fee

nn.

7.     Executive Board Report

a.     President Scott Ulland will report on the following items.

                                               i.     Larimore HS rule violation

                                             ii.     Devils Lake HS rule violation

                                            iii.     Coop considerations

8.     Manvel Public School Request

a.     Attached is a letter from Manvel requesting a waiver of the $500 late fee for coop item 6u.  Also attached is a supporting letter from Grand Forks Public.

9.     Strategic Plan

a.     Draft 3 as determined at the last Board meeting is attached for Board approval.

b.     Sample survey of member schools will be in the Board folders at the meeting.

c.     General timelines as agreed upon are as follows:

        i.     August or Sept.—Board approves what is to be presented to membership

       ii.     September—survey member schools for feedback

      iii.     October—make adjustments and present to membership

      iv.     November—final approval of strategic plan

10.  Media Committee Report

a.     Larry Helvik will report regarding the committee discussion following a review of the existing television contract and putting together specifications for a new television contract.

11.  Ralph Engelstad Arena

a.     Attached is a letter from Chris Samrau requesting the Board of Directors to look at the venues for state hockey in years 2013 thru 2015.

12.  NDOA Report

a.     The NDOA Board met September 9th in Valley City and discussed issues regarding regulation of officiating.  Matt Fetsch will review the attached minutes at the meeting.  The Board at this meeting will review all NDOA recommendations.  We will then receive feedback from member schools and the Board will approve/deny at its October meeting.

13.  Our Redeemer’s HS Appeal

a.     Charles Strand, Supt. of Our Redeemer’s HS has requested an audience with the Board to appeal a hardship denial by the Executive Secretary.  Documentation will be provided at the meeting.

14.  Football Committee Report

a.     Todd Olson, Committee Chair, will provide a preliminary report of region assignments for football schools.  This report will be sent out to member schools and they will be given opportunity to request to play up a division until Sept. 30th.  The final plan will require Board approval at the October meeting.

15.  Redistricting Committee Report

a.     Larry Helvik, Committee Chair, will provide a committee recommendation regarding realignment of Class B Baseball Regions.

16.  Bismarck Public Schools Request

a.     Attached is a letter from Dr. Jim Haussler, AD requesting Board consideration of a change in junior high regulations.

17.  Other

a.                

b.      

18.   Rooming List 

a.      

19.   Board Correspondence

a.      

b.      

20.   Representative Reports

a.     Here is opportunity for Board members to create an awareness to issues and concerns that may or may not be found on a future agenda.

21.   Executive Secretary’s Report           

a.      

b.      

22.   Next Meeting, Date and Time

a.     October 17th, Bismarck Ramkota

b.     October 18th, Membership meeting

23.  Adjourn

Updated 07/23/2013