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Board Meeting - June 2016

North Dakota High School Activities Association
Board of Directors Meeting
NDHSAA Office - Valley City - Champions Room
June 13-14, 2016 - 3:00 pm

June 9th Committee Meetings
            9:00 am – Tournament (Hall, Dahlen, Manley, Roaldson) – Conference Call
            9:30 am – Realignment (Manley, Rinas, Roaldson, Schafer) – Conference Call
            1:30 pm – Media Committee (Bertsch, Dahlen, Wiberg) – Conference Call

June 13th Committee Meetings
            1:00 pm – Finance/Personnel (Rinas, Hall, Manley) – Fetsch’s Office
            1:30 pm – Constitution & By-Law’s (Hall, Baesler, Bertsch, Stedman, Vollmer) – Sylling Room
            1:30 pm – Football (Dahlen, Manley, Rinas, Schafer) – Champions Room
            2:30 pm – Executive Board (Wiberg, Hall, Rinas) – Fetsch’s Office

Agenda

  1. Call Meeting to Order
  2. Approval of Agenda
  3. Approval of Consent Agenda
    1. Approval of Minutes - April 19, 2016
    2. Financial Reports
      1.  Balance sheet
        1. April 2016
      2.  Budget
        1. April 2016
      3. Savings/investments
        1.  April 2016
      4.  Fine Arts Financial
    3. Coop Dissolutions
      1. Trenton and Trinity Christian, girls basketball, 7-12, 2016-17
      2. Lakota and Edmore, baseball, 7-12, 2016-17
      3. Lakota and Edmore, boys basketball, 7-12, 2016-17
      4. Lakota and Edmore, girls basketball, 7-12, 2016-17
      5. Lakota and Edmore, volleyball, 7-12, 2016-17
      6. Lakota and Edmore, football, 9-12, 2017-18
      7. Lakota and Edmore, football, 7-8, 2016-17
      8. Drayton and Valley-Edinburg, football, 7-8, 2016-17
      9. Drayton and Valley-Edinburg, football, 9-12, 2017-18
      10. Stanley and Powers Lake, football, 9-12, 2017-18
      11. Stanley and Powers Lake, football, 7-8, 2016-17
      12. Watford City and Alexander, wrestling, 7-12, 2016-17
      13. Bismarck and Bismarck St. Mary’s, girls golf, 7-12, 2016-17
    4. Coop Applications
      1. Rugby and Leeds, speech, 7-12, 2016-17, no fee
      2. Jamestown and Pingree-Buchanan, boys soccer, 7-12, 2016-17, no fee
      3. Hatton, Northwood, and Thompson, girls golf, 7-12, 2016-17, no fee
      4. Ellendale, Edgeley, Kulm, and Montpelier, football, 7-8, 2016-17, late fee
      5. Washburn, Wilton, and Wing, football, 7-12, 2017-18, no fee
      6.  Williston and Trinity Christian, boys tennis, 7-12, 2016-17, no fee
      7.  Williston and Trinity Christian, girls tennis, 7-12, 2016-17, no fee
      8.  Park River Area and Valley-Edinburg, football, 7-8, 2016-17, late fee
      9.  Grafton and Drayton, football, 7-8, 2016-17, late fee
      10. Ray and Powers Lake, football, 7-8, 2016-17, late fee
      11. Langdon Area and Edmore, boys cross country, 7-12, 2016-17, no fee
      12. Langdon Area and Edmore, girls cross country, 7-12, 2016-17, no fee
      13. Langdon Area and Edmore, football, 7-8, 2016-17, late fee
      14. Langdon Area and Edmore, volleyball, 7-12, 2016-17, late fee
      15. Standing Rock and Solen, football, 7-12, 2017-18, no fee
  4. Finance Committee Report
    1. The Finance Committee will present a year-end estimate and proposed budget for 2016-17.
    2. The Committee will provide a recommendation on the existing tournament apparel contract
  5. 2016-17 Technology Plan
    1. Brenda Schell will present the Board with a Technology Plan for the upcoming year.
  6. Executive Board Report
    1. Jason Wiberg, Committee Chair, will report to the Board on Committee actions.
    2. Emergency coop application
      1. Washburn, Wilton, and Wing, football, 7-12, 2016-17, non-compliance fees
      2. Standing Rock and Solen, football, 7-12, 2016-17, non-compliance fees
  7. Realignment Committee Report
    1. Jeff Manley, Committee Chair, will provide the Board with recommendations for the following:
    2. Region Placements
      1. Trinity Christian girls basketball
      2. Glenburn softball
      3. Alexander wrestling
      4. Bismarck St. Mary’s girls gol
      5. Standing Rock track and field region change request
  8. Football Committee Report
    1. Andy Dahlen, Committee Chair, will provide the Board with an update on preliminary division assignments for the 2017 and 2018 football plan.  No action is necessary.
  9. Tournament Committee Recommendations
    1. Steve Hall, Committee Chair, will provide the Board with recommended action the following:
      1. 2017 Spring Sports Region Tournament sites
      2. 2017 East Region Basketball site/date change
      3. 2017 Region 1 Girls Basketball site
      4. 2017 Region 5 Boys Basketball site
      5. NDHSAA Behavior Expectations
      6. 2017 Class A Boys Golf Meet date change request
      7. All-state award presentations at state tournaments
  10. Constitution & By-Law’s Committee Report
    1. Steve Hall, Committee Chair, will provide the Board with recommended action on the following:
    2.  Legal separation interpretation
    3.  Home school transfers
    4.  Legal challenge policy
    5.  School sponsoring of summer camps
  11. Media Committee Report
    1. Todd Bertsch, Committee Chair, will provide the Board with recommended action on the following:
      1.  Class A Region Tournament Broadcasts
      2.  NFHS Network Contract
  12.  Farmers Union Insurance (9:00 am Tuesday audience)
    1. Mark Anderson and Kevin Ressler from Farmers Union Insurance will present to the Board
  13. District Chair Recommendations
    1. Meeting notes linked.  Action items on are included on the Athletic Review grid.
  14. Class A Review Recommendations
    1. Meeting notes linked.  Action items are included on the Athletic Review grid.
  15. Athletic Review
    1. Attached are minutes of winter/spring coach advisory meetings as well as a grid identifying action items, advisory recommendations, and Athletic Review recommendations.
  16. Fine Arts Review
    1. Attached is a Fine Arts grid indicating action items, advisory recommendations and recommendations from the Fine Arts Review Committee.
  17. Kensal High School Request
    1. A request from Tom Tracy, Kensal Superintendent, regarding the closing of the district’s 7-12 grade building is attached.  Board action is necessary.
  18. 2016-17 Board Organization
    1. The Board will determine next year’s President and Vice President.
  19. 2016-17 Meeting Date/Site Changes
    1. Board action is necessary to approve Staff recommendations for the following changes to the 2016-17 Calendar:
      1. January 30, 2017 Board of Directors meeting in Bismarck to January 19, 2017 in Valley City
      2. Class A Review date from May 17, 2017 to May 24, 2017
  20. Other
    1.            
  21. Rooming List 
    1. August Board Meeting in Valley City
  22. Board Correspondence
    1.  
  23. Representative Reports
    1. Here is opportunity for Board members to create awareness to issues and concerns that may or may not be found on a future agenda.
  24. Executive Director’s Report
    1. Participation Survey
    2. Park River Area High School out-of-season coaching action plan
    3. Coaches Education Report
    4. 2015-16 Concussion Data
  25. Next Meeting, Date and Time
    1. August 16, 2016 – Valley City – NDHSAA Office
  26. Adjourn
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