Administrators and Coaches

Behavior Expectations - Calendars - Coaches EducationConstitution & By-Laws - Cooperative Sponsorships - Eligibility - Forms - Regulations

Welcome Administrators, ADs and Coaches.

Please use this page as a reference point for information concerning your school, your sport or your activity and NDHSAA.


Executive Director: Matt Fetsch

Associate Director: Brian Bubach Assistants Directors: Justin Fletschock, Kevin Morast and Brenda Schell

Technology Director: Nick Walton Media Specialist:  Tom Mix Business Manager: Sharon Prosby

Administrative Assistants: Patty Bass and JeriAnn Everson

For contact information and job descriptions, please go to the Staff section of our webpage

NDHSAA Athletic Director Checklist - Clinic, Testing, and Website Posting Deadlines

The link above provides a checklists of tasks for Athletic Director to complete by season.  This is an evolving document so if you have any suggestions on additional information to include, please notify a NDHSAA staff member. 

NDHSAA New Administrator Orientation

The NDHSAA New Administrator Orientation will be held on Tuesday, August 10, 2021. The workshop featured presentations from NDHSAA staff members covering material that is in addition to the information provided at the Region Administrator meetings in September. Signup

Presentation Link - Supporting Documents

Mandatory Administrator Meeting

Each member school must send at least one representative which may be a superintendent, principal, or activities/athletic director. Coaches are also welcome to attend. Each school not in attendance at one of the meetings will be required to pay a $50 non-attendance fee.  The meetings will cover information pertinent to administration of NDHSAA sponsored activities, Constitution & By-Laws, general regulations, and publications covering all activities were also reviewed. All meetings are scheduled from 10:00 a.m. to 12:00 p.m. local time with locations  listed.

Wednesday, September 8, 2021 St. Michael – Spirit Lake Casino & Resort – Walking Eagle Room
Thursday, September 9, 2021 New Town – 4 Bears Casino & Lodge – Elbowoods Room
Wednesday, September 15, 2021 Jamestown – Farmers Union Mutual Insurance Headquarters
Monday, September 20, 2021 Mandan – Baymont Inn & Suites – Pier 7 Room      

Administrative Forms (pdf files unless otherwise noted)

Distinguished Service/Student Eligibility & Participation Officials/Contracts Site Selections Hardships/Other Other Forms
Distinguished Service Letter Annual Eligibility Instructions Event Contract Regional Site Selection Form

Schools must call or email NDHSAA for
Hardship forms.

Transfer of Care
Distinguished Service Application Annual Eligibility Form Game Contract for Officials State Site Selection Form Classification Addition Policy

Physical Form

Distinguished Student Application Athletics Participation Survey (Link sent to Main School Contacts in March) Officials' Maximum Fee Schedule     Coach Permit School Submission Form
  Fine Arts Participation Survey (Link sent to Main School Contacts in March)       Coach Permit School Tracking Form
          A School's Responsibility to Officials

Coaches Education

NDHSAA Permit Requirements Checklist

NDHSAA Permit Submission Form

Concussion Insurance Forms

2021-22 Headstrong Claim Form 2021-22 Headstrong Quick Look 2021-22 Headstrong Program Guide Provider Letter 2021-22 Headstrong FAQ

Cooperative Sponsorship Forms

Coop Philosophy

Coop Guidelines Coop Application (pdf)


Coop Naming Guidelines Coop Application (Word Document)

Distinguished Service Application

NDHSAA Distinguished Service Information

NDHSAA Distinguished Service Application

Distinguished Student Application

NDHSAA Distinguished Student Application

Advisory Committees

Advisory Committees meet after the completion of each season to make recommendations to the Athletic Review Committee. Recommendations voted on and forwarded to the Athletic Review Committee for consideration. Agendas and minutes are available on the NDHSAA website

Athletic Review

The Athletic Review Committee meets twice a year to review recommendations from Class B District Chairs, Class A Review and Advisory Committees. Recommendations are voted on and forwarded to the NDHSAA Board of Directors for their consideration.

"Calling for a Cure"

The NDHSAA has joined in the fight against Cancer by partnering with the "Calling for a Cure" campaign for the 2009-10 season.

The NDHSAA has joined in the fight against Cancer by partnering with the "Calling for a Cure" campaign for the 2009-10 sport season. All Girls and Boys officials will be able to go to and order a Pink Fox 40 whistle for $5.00, your whistle will then be shipped directly to you. We will then designate September 14 - 19 and the last week of January to coincide with "Coaches vs. Cancer" when we will ask all officials to use their pink whistle during the game that they are working. You will then be invited to make a VOLUNTARY donation of 25% of your game check that day to "Calling for a Cure"; all funds raised will be donated to the American Cancer Society in the name of the NDHSAA Sports Officials.

Calling for a Cure - Game announcement

Ladies and Gentlemen, you will notice that tonight’s game officials are blowing Pink whistles; this is done in support of the American Cancer Society. Many Officials across America are donating a portion of their game check tonight to this very worthy cause. Please give them a big hand for their support!


All NDHSAA Calendars are available on any NDHSAA webpage on the blue menu bar under Calendar.

Current Calendar

7 Year Calendar
Current Year Tounament Sites 7 Year Tournament Site Calendar

Class A Review

Class A Athletic Directors traditionally meet after fall sports and after winter and spring sports to make their recommendations to the Athletic Review Committee. Recommendations are passed on to the Athletics Review Committee for consideration. Agendas and minutes are available on the NDHSAA website.

Coaches Education

Beginning the fall of 2013 all coaches who work with student-athletes in grades 9-12 must be certified. To become certified a coach must complete the requirements for a NDHSAA Coaching Permit.  The permit submission form will be due before April 1st of each year beginning with the 2013/14 school year. 

Schools not submitting their coaches education form by April 1st each year will be fined $300 and may not participate in post season events until the fine is paid and the form is submitted. 

All coaches should be listed on the coach submission form each year.  Only coaches with new certification each year will receive certificates.

NDHSAA Behavior Expectations (Previously: Code of Conduct)

Purpose: To elevate standards of Good Sportsmanship and to encourage the growth of responsible citizenship among the students, member schools and their personnel.

Constitution and By-Laws

The NDHSAA guiding document is our Constitution and By-Laws.

Academic Eligibility amendments with interpretations, effective July 1, 2015.

District Chairs

Each Class B district chooses a member to represent their district on the District Chairs Committee. Each district submits items for discussion at the semi-annual District Chairs meeting. District Chairs traditionally meet at the State Volleyball tournament to review fall sports and in June before the Board of Directors meeting to review winter and spring sports. Recommendations are reviewed, voted on and passed on to the Athletics Review Committee for review. Agendas and minutes are available on the NDHSAA website.


To aid with eligibility questions, we have created two documents. Please contact the NDHSAA office for questions concerning eligibility.

Safeguarding Your Eligibility - Condensed Eligibility Rules

Employment Opportunities/Games Wanted/Equipment Wanted

All NDHSAA users may post want ads on the NDHSAA website through their NDHSAA account.  Non-users please contact Nick Walton to post a want ad on the NDHSAA site contact .

NFHS Coaches Education Program

NFHS Learning Center courses have been designed to meet the needs of member state associations by providing affordable, accessible and relevant educational experiences. Their goal is to prepare interscholastic teacher/coaches for their role in promoting the educational mission of our nation's schools.

NFHS Coaching Today

NFHS Coaching Today is the National Federation of State High School Associations’ new online publication for high school coaches. It replaces the NFHS Coaches’ Quarterly, which was printed for members of the NFHS Coaches Association from 1996 to 2010. The publication is available on the NFHS main Web site at and the NFHS Coach Education Web site at

Online Testing

Officials and head coaches of baseball, basketball, football, gymnastics, hockey, soccer, softball, swimming & diving, volleyball and wrestling must take an open book test in the sport(s) in which he/she is a head coach/official.

Order Forms

NDHSAA Order Form

Physical Forms

NDHSAA physical form and instructions approved September 2019 (pdf)

Prior to participation (including practice) a student participating NDHSAA sanctioned athletic activities and representing his/her school must have on file with the superintendent, principal, athletic director or school nurse, an annual NDHSAA-approved Athletic Pre-Participation Health History Screening and Physical Examination clearance form completed by a qualified health care professional (i.e. Doctor of Medicine of Osteopathy, Nurse Practitioner or Physician Assistant under the supervision of a physician); the Athletic Pre-Participation Health History Screening and Physical Examination is valid for one school year; a physical examination completed before April 15 is not valid for participation the following school year.

Registered Officials List

To find lists of registered officials, you must log in to NDHSAA.  You must have administrative access to NDHSAA.  Log in, go to the Admin wrench then the Officials tab on the grey menu bar and choose a sport.  You will have a complete list including contact information to view, print or download.

Regulations by Activity (Fine Arts) and Regulations by Sport

Regulations for activities and sports including specific Jr. High regulations are available each sport or activity page.

Rules Clinics (all sports & activities)

Rules Clinics are put on by the NDHSAA Assistants the Executive Secretary and held seasonally either online or at locations across the state. There are no make-up clinics. Please choose the clinic date and location that best fits your needs.  Clinic completions.

Skin Infection Webinar

Compliments of a leading healthcare provider in Harrisburg PA and Fresh Health Innovations LLC, the NWCA will provide a FREE web-based skin infection education video to all junior high and high school athletes, coaches, parents, and athletic trainers in America. The webinar focuses on the identification, prevention, and treatment of skin infection in all sports.

Tournament Information

NDHSAA sponsors many regional and state tournaments for activities in North Dakota. A sport and/or activity specific tournament information tab may be found on the main page for each sport and activity. Please go to Athletics or Fine Arts at the top of any page and click on the sport or activity you are interested in. You will find a tournament information tab on these pages.

Team Payments

Information on Team Payments

Updated 08/23/2021