Administrators and Coaches
Welcome Administrators, ADs and Coaches.
Please use this page as a reference point for information concerning your school, your sport or your activity and NDHSAA.
NDHSAA Staff Members include:
Executive Director: Matt Fetsch
Associate Director: Brian Bubach
Media Specialist: Tom Mix
For contact information and job descriptions, please go to the Staff section of our webpage
Click the link above for an Athletic Director's checklist by season of tasks to complete. This is an evolving document so if you have any suggestions on additional information to include, please notify a NDHSAA staff member.
NDHSAA New Administrator Orientation
The NDHSAA Board of Directors approved a workshop available to new Superintendents, Principals and/or Athletic Administrators The workshop featured presentations from NDHSAA staff members covering material that is in addition to the information provided at the Region Administrator meetings in early August.
Mandatory Administrator Meetings
NDHSAA will host mandatory Administrator meetings in August of 2019. Each member school must send at least one representative which may be a superintendent, principal, or activities/athletic director. Coaches are also welcome to attend. Each school not in attendance at one of the meetings will be required to pay a $50 non-attendance fee. The meetings will cover information pertinent to administration of NDHSAA sponsored activities, Constitution & By-Laws, general regulations, and publications covering all activities shall also be reviewed.
All meetings are scheduled from 10:00 a.m. to 12:00 p.m. local time with locations listed.
- Tuesday, August 6, 2019 - Dickinson HS - 979 13th Ave W
- Wednesday, August 7, 2019 - Minot HS-Magic City Campus - 1100 11th Ave SW
- Thursday, August 8, 2019 - Bismarck Ramada Inn - 1400 East Interchange Ave
- Monday, August 12, 2019 - Larimore HS - 300 Booth Ave
- Tuesday, August 13, 2019 - Valley City Hi-Liner Activity Center - 493 N Central Ave
Administrative Forms (pdf files unless otherwise noted)
|Distinguished Service/Student||Eligibility & Participation||Officials/Contracts||Site Selections||Hardships||Other Forms|
|Distinguished Service Letter||Annual Eligibility Instructions||Event Contract||Regional Site Selection Form||
Schools must call or email NDHSAA for
|Transfer of Care|
|Distinguished Service Application||Annual Eligibility Form||Game Contract for Officials||State Site Selection Form||Physical Form|
|Distinguished Student Application Letter||Athletics Participation Survey||Officials' Maximum Fee Schedule||Coach Permit School Submission Form|
|Fine Arts Participation Survey||Coach Permit School Tracking Form|
|A School's Responsibility to Officials|
|NDHSAA Permit Submission Form|
Cooperative Sponsorship Forms
|Coop Guidelines||Coop Application (pdf)|
|Coop Naming Guidelines||Coop Application (Word Document)|
Distinguished Service Application
Distinguished Student Application
Advisory Committees meet after the completion of each season to make recommendations to the Athletic Review Committee. Recommendations voted on and forwarded to the Athletic Review Committee for consideration. Agendas and minutes are available on the NDHSAA website
The Athletic Review Committee meets twice a year to review recommendations from Class B District Chairs, Class A Review and Advisory Committees. Recommendations are voted on and forwarded to the NDHSAA Board of Directors for their consideration.
"Calling for a Cure"
The NDHSAA has joined in the fight against Cancer by partnering with the "Calling for a Cure" campaign for the 2009-10 season.
The NDHSAA has joined in the fight against Cancer by partnering with the "Calling for a Cure" campaign for the 2009-10 sport season. All Girls and Boys officials will be able to go to www.foundationsresourcegroup.com and order a Pink Fox 40 whistle for $5.00, your whistle will then be shipped directly to you. We will then designate September 14 - 19 and the last week of January to coincide with "Coaches vs. Cancer" when we will ask all officials to use their pink whistle during the game that they are working. You will then be invited to make a VOLUNTARY donation of 25% of your game check that day to "Calling for a Cure"; all funds raised will be donated to the American Cancer Society in the name of the NDHSAA Sports Officials.
Calling for a Cure - Game announcement
Ladies and Gentlemen, you will notice that tonight’s game officials are blowing Pink whistles; this is done in support of the American Cancer Society. Many Officials across America are donating a portion of their game check tonight to this very worthy cause. Please give them a big hand for their support!
All NDHSAA Calendars are available on any NDHSAA webpage on the blue menu bar under Calendar.
|5 Year Calendar|
|Current Year Tounament Sites||7 Year Tournament Site Calendar|
Class A Athletic Directors traditionally meet after fall sports and after winter and spring sports to make their recommendations to the Athletic Review Committee. Recommendations are passed on to the Athletics Review Committee for consideration. Agendas and minutes are available on the NDHSAA website.
Beginning the fall of 2013 all coaches who work with student-athletes in grades 9-12 must be certified. To become certified a coach must complete the requirements for a NDHSAA Coaching Permit. The permit submission form will be due before April 1st of each year beginning with the 2013/14 school year.
Schools not submitting their coaches education form by April 1st each year will be fined $300 and may not participate in post season events until the fine is paid and the form is submitted.
All coaches should be listed on the coach submission form each year. Only coaches with new certification each year will receive certificates.
NDHSAA Behavior Expectations (Previously: Code of Conduct)
Purpose: To elevate standards of Good Sportsmanship and to encourage the growth of responsible citizenship among the students, member schools and their personnel.
The NDHSAA guiding document is our Constitution and By-Laws.
Academic Eligibility amendments with interpretations, effective July 1, 2015.
Each Class B district chooses a member to represent their district on the District Chairs Committee. Each district submits items for discussion at the semi-annual District Chairs meeting. District Chairs traditionally meet at the State Volleyball tournament to review fall sports and in June before the Board of Directors meeting to review winter and spring sports. Recommendations are reviewed, voted on and passed on to the Athletics Review Committee for review. Agendas and minutes are available on the NDHSAA website.
To aid with eligibility questions, we have created two documents. Please contact the NDHSAA office for questions concerning eligibility.
Employment Opportunities/Games Wanted/Equipment Wanted
All NDHSAA users may post want ads on the NDHSAA website through their NDHSAA account. Non-users please contact Brenda Schell to post a want ad on the NDHSAA site contact .
NFHS Learning Center courses have been designed to meet the needs of member state associations by providing affordable, accessible and relevant educational experiences. Their goal is to prepare interscholastic teacher/coaches for their role in promoting the educational mission of our nation's schools.
NFHS Coaching Today is the National Federation of State High School Associations’ new online publication for high school coaches. It replaces the NFHS Coaches’ Quarterly, which was printed for members of the NFHS Coaches Association from 1996 to 2010. The publication is available on the NFHS main Web site at www.nfhs.org and the NFHS Coach Education Web site at www.nfhslearn.com.
Officials and head coaches of baseball, basketball, football, gymnastics, hockey, soccer, softball, swimming & diving, volleyball and wrestling must take an open book test in the sport(s) in which he/she is a head coach/official.
CLICK HERE for pdf of the NDHSAA physical form and instructions approved 5/11/10.
Prior to participation (including practice) a student participating NDHSAA sanctioned athletic activities and representing his/her school must have on file with the superintendent, principal, athletic director or school nurse, an annual NDHSAA-approved Athletic Pre-Participation Health History Screening and Physical Examination clearance form completed by a qualified health care professional (i.e. Doctor of Medicine of Osteopathy, Nurse Practitioner or Physician Assistant under the supervision of a physician); the Athletic Pre-Participation Health History Screening and Physical Examination is valid for one school year; a physical examination completed before April 15 is not valid for participation the following school year.
Registered Officials List
To find lists of registered officials, you must log in to NDHSAA. You must have administrative access to NDHSAA. Log in, click on the Admin wrench and click on the Officials tab on the grey menu bar and choose a sport. You will have a complete list including contact information to view, print or download.
Regulations for activities and sports including specific Jr. High regulations are available each sport or activity page.
Rules Clinics (all sports & activities)
Rules Clinics are put on by the NDHSAA Assistants the Executive Secretary and held seasonally either online or at locations across the state. There are no make-up clinics. Please choose the clinic date and location that best fits your needs. Clinic completions.
Compliments of a leading healthcare provider in Harrisburg PA and Fresh Health Innovations LLC, the NWCA will provide a FREE web-based skin infection education video to all junior high and high school athletes, coaches, parents, and athletic trainers in America. The webinar focuses on the identification, prevention, and treatment of skin infection in all sports.
NDHSAA sponsors many regional and state tournaments for activities in North Dakota. A sport and/or activity specific tournament information tab may be found on the main page for each sport and activity. Please go to Athletics or Fine Arts at the top of any page and click on the sport or activity you are interested in. You will find a tournament information tab on these pages.