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Board Meeting - January 2016

North Dakota High School Activities Association
Board of Directors Meeting
Room 2130 – Ramkota Hotel – Bismarck
January 25, 2016 – 5:00 pm

Committee Meetings
January 21, 2016 – Conference Call
1:00 pm – Tournament Committee (Hall, Dahlen, Manley, Roaldson) – Conference Call

January 25, 2016 – Bismarck – Ramkota Hotel
3:00 pm – Constitution & By-Law’s Committee (Hall, Baesler, Bertsch, Stedman, Vollmer) – Room 2130
3:00 pm – Football Committee (Dahlen, Rinas, Manley, Schafer) – Room 1161
4:00 pm – Canvassing Committee (Baesler, Vollmer, Stedman) – Room 2130
4:00 pm – Finance Committee (Rinas, Hall, Manley) – Room 1161
4:30 pm – Realignment Committee (Manley, Rinas, Roaldson, Schafer) – Room 2130
4:45 pm – Executive Committee (Wiberg, Hall, Rinas) – Room 2130

* Denotes items added/edited after initial posting.

Agenda

  1. Call Meeting to Order
  2. Approval of Agenda
  3. Approval of Consent Agenda
    1. Approval of Minutes
      1. November 20, 2015
      2. December 3, 2015
    2. Financial Report
      1. Balance sheet
        1. * December 2015
      2. * Budget
      3. Savings/investments
        1. * November 2015
        2. * December 2015
      4. Fall Sports Financials
    3. Coop Dissolutions
      1. Midkota, Barnes County North, Griggs County Central, and Kensal, baseball, 7-12, 2015-16
      2. Watford City and Alexander, boys’ cross country, 7-12, 2016-17
      3. Watford City and Alexander, girls’ cross country, 7-12, 2016-17
      4. Watford City and Alexander, softball, 7-12, 2015-16
      5. Oak Grove and Shanley, baseball, 7-12, 2015-16
      6. Bowbells and Burke Central, speech, 7-12, 2015-16
      7. *Hatton and Northwood, vocal music, 7-12, 2015-16
      8. *Hatton and Northwood, instrumental music, 7-12, 2015-16
    4. Coop Applications
      1. Midkota and Dakota Prairie, baseball, 7-12, 2015-16, late fee
      2. Valley City and Barnes County North, baseball, 7-12, 2015-16, late fee
      3. Oakes and North Sargent, baseball, 9-12, 2015-16, no fee
      4. Williston and Alexander, baseball, 7-12, 2015-16, late fee
      5. Williston and Alexander, boys’ track and field, 7-12, 2015-16, late fee
      6. Williston and Alexander, girls’ track and field, 7-12, 2015-16, late fee
      7. Williston and Alexander, softball, 7-12, 2015-16, late fee
      8. Velva and Sawyer, boys’ basketball, 7-12, 2016-17, no fee
      9. Velva and Sawyer, girls’ basketball, 7-12, 2016-17, no fee
      10. Velva and Sawyer, boys’ golf, 7-12, 2016-17, no fee
      11. Velva and Sawyer, girls’ golf, 7-12, 2016-17, no fee
      12. West Fargo and Kindred, girls’ soccer, 9-12, 2015-16, no fee
      13. Linton and Strausburg, wrestling, 7-12, 2016-17, no fee
  4. Sawyer High School Request
    1. Attached is a letter from Wayne Trottier, Jr., Sawyer Superintendent, requesting the Board to waive the $500 late fee for the following coop:
      1. Velva and Sawyer, baseball, 7-12, 2015-16, late fee
  5. Executive Committee Report
    1. Jason Wiberg, Committee Chair, will report to the Board on Committee actions.
  6. Constitution & By-Laws Committee Report
    1. Steve Hall, Committee Chair, will report to the Board concerning:
      1. Awards By-Law
  7. Combined Tournament Committee Recommendations
    1. Attached are the committee meeting notes.  Steve Hall, Committee Chair, will review recommended
    2. Tournament sites – see attachment
      1. 2019-20
        1. Volleyball – Minot to Fargo
      2. 2020-21
        1. A Baseball/Softball – Fargo to Jamestown
      3. 2021-22
        1. Volleyball – Fargo to Minot
      4. 2022-23
        1. See attachment for recommendations for all sites
    3. State Tournament Admission Prices
      1. Below is a list of recommended changes to the NDHSAA Tournament admission prices

        1. Softball and baseball tournament ticket price
          Adults: $12 daily pass - $32 tournament pass
          Students: $6 daily - $15 tournament pass

        2. Swimming
          Add a 2 - day general admission pass:
          Adults - $20, Students - $10

        3. Tennis:
          Daily ticket prices: Adults - $8, Students - $5
          Create a 3 - day tournament pass: Adults - $24, Students - $15

        4. Golf
          Daily ticket prices: Adults - $8, Students - $5
          Create a 2 - day tournament pass: Adults - $16, Students - $10

    4. State Class A Baseball/Softball 7th Place Game
  8. Tournament Committee Report
    1. Steve Hall, Committee Chair, will report to the Board on the following:
      1. Region Site Recommendations
        1. 2016 Region 1 Track Site
        2. 2016 Fall Region Tournament Sites
      2. Drone Policy
  9. Football Committee Report
    1. Andy Dahlen, Committee Chair, will provide the Board with recommended guidelines for the 2017 and 2018 football plan.  Board approval is necessary in accordance with the previously approved football plan timeline.
  10. Finance/Personnel Committee Report
    1. Brad Rinas, Committee Chair, will report to the Board on the following:
      1. Recommended job posting, salary range, and hiring timeline for the Media Specialist position
      2. Staff salary recommendations for 2016-17
  11. Canvassing Committee Report
    1. Kirsten Baesler, Committee Chair, will provide a vote tally for the Board positions of Class A At-Large, Class B Southeast, and NDIAAA.  The Board will need to approve the canvassing report so it can be reported at the General Membership Meeting.
  12. Realignment Committee Report
    1. Brad Rinas, Committee Chair, will provide recommendations to the Board regarding placement in baseball/softball regions for the 2016 season.
      1. Softball – Beulah
      2. Baseball – Oak Grove
  13. Athletic Review
    1. Attached are Coaches and Athletic Review recommendations for Board consideration.  Office staff responsible for the administration of each sport will work through the recommendations with the Board.
  14. Class A Review
    1. Attached are notes from the Class A Review meeting
  15. Devils Lake HS Request
    1. Attached is a letter from Devils Lake HS requesting the Board to allow basketball participation one day early in order to fill out the brackets for the Lake Region Girls’ Basketball Tournament in December 2016.
  16. Turtle Mountain Community HS Request
    1. Attached is a copy of an email from Turtle Mountain Community HS Athletic Director Shane Martin requesting the Board to allow participation one day early in order to fill out the brackets for the Lake Region Girls’ Basketball Tournament in December 2016.
  17. General Membership Meeting
    1. Attached is the agenda for the General Membership Meeting.  We will discuss how to distribute handouts and etc.
  18. Other
    1. 2016-17 Region Administrator Meeting Dates/Sites
  19. Rooming List 
    1. Winter Tournament Hotels
    2. Winter Tournament Award Presenters
  20. Board Correspondence
    1. Ed Johnson Letter
    2. Tate Bollingberg Letter
    3. Diane Mertens Letter
    4. Tom Mertens Letter
  21. Representative Reports
    1. Here is opportunity for Board members to create awareness to issues and concerns that may or may not be found on a future agenda.
  22. Executive Director’s Report
    1. NFHS Winter Meeting Report
    2. Coaches Code of Ethics
    3. NFHS Summer Meeting
    4. North Dakota Association of Counties (NDACO) request
  23. Next Meeting, Date and Time
    1. March 18, 2016 – Minot – Holiday Inn (Riverside)
      1. Class B District Chairs – 9:00 am
      2. Board of Directors Meeting – 1:00 pm
  24. Adjourn
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