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NDHSAA Board Meeting - January 2015

North Dakota High School Activities Association
Board of Directors Meeting
Governor's Room - Ramkota Hotel - Bismarck
January 26, 2015 – 4:30 pm

* Items added or edited after original posting

Committee Meetings
            2:15 pm – Canvassing Committee (Baesler, Brannan, Stedman) – Room 1161
            2:30 pm – Finance Committee (Rinas, Hall, Manley) - Restaurant
            2:30 pm – Media Committee (Wiberg, Martin, Bertsch) – Governor’s Room
            3:00 pm – Constitution & By-Law’s Committee (Hall, Brannan, Bertsch, Baesler, Stedman) – Governor’s           Room
            4:00 pm – Realignment Committee (Rinas, Manley, Roaldson, Brannan) – Governor’s Room
            4:00 pm – Executive Committee (Hall, Wiberg, Martin) – Room 1161          

  1. Call Meeting to Order
  2. Approval of Agenda
  3. Approval of Consent Agenda
    1. Approval of Minutes
      1. November 21, 2014
    2. Financial Report
      1. Balance sheet
        1. October 2014
        2. November 2014
      2. * Budget
      3. Savings/investments
        1. October 2014
        2. November 2014
      4. * Fall Sport Financial Report
    3. Coop Dissolutions
      1. South Prairie and Minot in boys’ cross country, 7-8, 2015-16
      2. South Prairie and Minot in girls’ cross country, 7-8, 2015-16
      3. South Prairie and Minot in boys’ golf, 7-8, 2015-16
      4. South Prairie and Minot in girls’ golf, 7-8, 2015-16
      5. South Prairie and Minot in boys’ soccer, 7-8, 2015-16
      6. South Prairie and Minot in girls’ soccer, 7-8, 2015-16
      7. South Prairie and Minot in boys’ tennis, 7-8, 2015-16
      8. South Prairie and Minot in girls’ tennis, 7-8, 2015-16
      9. South Prairie and Minot in boys’ track and field, 7-8, 2015-16
      10. South Prairie and Minot in girls’ track and field, 7-8, 2015-16
    4. Coop Applications
      1. Max, Garrison, and White Shield in baseball, 7-12, 2014-15, no fee
  4. Executive Committee Report
    1. Steve Hall, Committee Chair, will report to the Board on the following:
    2. Coop Application
      1. * South Prairie and Bishop Ryan in softball, 7-8, 2014-15, no fee
      2. * Lisbon HS - violation of basketball regualtion.
  5. Constitution & By-Laws Committee Report
    1. Steve Hall, Committee Chair, will report to the Board concerning:
    2. Board interpretation on enrollment count date
    3. Academic Eligibility By-Law Review
  6. Tournament Committee Recommendations
    1. Attached are the committee meeting notes.  Steve Hall, Committee Chair, will review recommended Tournament sites - see attachment  
      1. 2015-16
        1. A Softball – Grand Forks to Jamestown
        2. B Softball – Grand Forks to Fargo
      2. 2016-17
        1. B Girls’ Basketball – Minot to Grand Forks
        2. B Boys’ Basketball – Fargo to Minot
        3. A Softball – West Fargo to Mandan
        4. B Softball – West Fargo to Jamestown
      3. 2017-18
        1. Boys’ Tennis – Fargo to Grand Forks
        2. Girls’ Swimming – Mandan to Bismarck
        3. Volleyball – Minot to Fargo
        4. B Girls’ Basketball – Grand Forks to Minot
        5. Boys’ Swimming – Mandan to Bismarck
        6. A Basketball – Bismarck to Fargo
        7. B Boys’ Basketball – Minot to Bismarck
        8. A Softball – Jamestown to Fargo
        9. B Softball – Jamestown to Mandan
      4. 2018-19
        1. Boys’ Tennis – Bismarck to Grand Forks
        2. B Boys’ Basketball – Fargo to Minot
        3. Girls’ Tennis – Minot to Grand Forks
        4. A Baseball – Jamestown to Minot
        5. B Softball – Minot to Fargo
      5. 2019-20
        1. Girls’ Swimming – Grand Forks to Bismarck
        2. Boys’ Swimming – Grand Forks to Bismarck
        3. Girls’ Tennis – Fargo to Grand Forks
        4. A Softball – West Fargo to Mandan
        5. B Softball – West Fargo to Jamestown
      6. 2020-21
        1. A Softball – Jamestown to Mandan
        2. B Softball – Jamestown to Fargo
      7. 2021-22
        1. See attachment for recommendations for all sites
    2. Fall 2015 Region Site Recommendations
      1. Board action will be necessary for approval of site recommendations
    3. Region golf admission
      1. Board action will be necessary to approved a tournament committee recommendation to eliminate charging admission at region golf meets
  7. Finance/Personnel Committee Report
    1. Brad Rinas, Committee Chair, will report to the Board on the following:
      1. Staff salary recommendations for 2015-16
      2. Calendar/directory contract extensions
  8. Media Committee Report
    1. Jason Wiberg, Committee Chair, will report on a tournament committee recommendation concerning the creation of:
    2. Region/state volleyball radio broadcast fee
    3. Region/state wrestling radio broadcast fee
  9. Canvassing Committee Report
    1. Kirsten Baesler, Committee Chair, will provide a vote tally for the Board positions of Class A West and Class B Northwest.  The Board will need to approve the canvassing report so it can be reported at the General Membership Meeting.
  10.  Realignment Committee Report
    1. Brad Rinas, Committee Chair, will provide recommendations to the Board regarding placement in softball regions.
      1. Ray
      2. Heart River
    2. In addition, the Realignment Committee will discuss State Class B Softball qualifying.
  11. District Chair Recommendations
    1. The three recommendations from Class B District Chairs are located on the Athletic Review grid.
  12.   Athletic Review
    1. Attached are Coaches and Athletic Review recommendations for Board consideration.  Office staff responsible for the administration of each sport will work through the recommendations with the Board.
  13. Class A Review
    1. Attached are notes from the Class A Review meeting
  14. Devils Lake HS Request
    1. Attached is a letter from Devils Lake HS requesting the Board to allow basketball participation one day early in order to fill out the brackets for the Lake Region Girls’ Basketball Tournament in December of 2015.
  15. * Bismarck Public Schools Request - Item removed from agenda 1/23/15
    1. Attached is a letter from Bismarck Public Schools requesting the Board to change the out-of-season coaching regulation.
  16. Region VII Request
    1. Attached is a letter from Randy Johnson, Hazen Athletic Director, on behalf of Region VII schools requesting the Board to extend the approved 2-year super-region experimental format indefinitely.
  17. General Membership Meeting
    1. Attached is the agenda for the General Membership Meeting.  We will discuss how to distribute handouts and etc.
  18.   Other
    1.            
  19.   Rooming List 
    1.  
  20.   Board Correspondence
    1. Kindred High School Letters
  21.   Representative Reports
    1. Here is opportunity for Board members to create an awareness to issues and concerns that may or may not be found on a future agenda.
  22.   Executive Director’s Report
    1. NFHS Network – Fall Report
    2. NFHS Winter Meeting Report
    3. Local Officials Program
    4. Sign-up for Winter State Tournament Award Presenters
  23.   Next Meeting, Date and Time
    1. March 20, 2015 – Bismarck – Ramkota Hotel
    2. Class B District Chairs – 9:00 am
    3. Board of Directors Meeting – 1:00 pm
  24.   Adjourn
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