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Board Meeting - October 2014

North Dakota High School Activities Association
Board of Directors Meeting
Ramkota Hotel – Bismarck – Room 3160
October 15, 2014

Committee Meetings
            8:30 am – Constitution & By-Law’s Committee (Hall, Brannan, Bertsch, Baesler, Stedman) – Room 3160
            8:30 am – Football Committee (Roaldson, Wiberg, Rinas, Dahlen) – Room 1169
            9:00 am – Finance/Personnel Committee (Rinas, Hall, Manley) – Room 1169
            9:00 am – Fine Arts Committee (Brannan, Baesler, Wiberg, Bertsch) – Room 3160
            9:10 am - Executive Committee (Hall, Martin, Wiberg) - Room 3160

AGENDA - 9:15 am

  1. Call Meeting to Order
  2. Approval of Agenda
  3. Approval of Consent Agenda
    1. Approval of Minutes
      1. September 16, 2014
      2. September 30, 2014
    2. Financial Report
      1. Balance sheet
      2. Budget
      3. Savings/investments
    3. Coop Dissolutions
      1. **West Fargo High School and West Fargo Sheyenne High School in Boys’ Tennis
      2. **West Fargo High School and West Fargo Sheyenne High School in Girls’ Golf
    4. Coop Applications
      1. GF Central HS/Valley MS and EGF Sacred Heart (MN) in boys’ tennis, 7-12, 2015-16, no fee
      2. GF Central HS/Valley MS and EGF Sacred Heart (MN) in boys’ soccer, 7-12, 2015-16, no fee
  4. Executive Committee
    1. Bottineau HS and Newburg United HS in boys hockey, 7-12, 2014-15, no fee
    2. Steve Hall, Committee Chair, will report on committee actions.
  5. Finance/Personnel Committee Report
    1. Brad Rinas, Committee Chair, will report on practicum/internship partnership with Valley City State University. 
  6. Constitution & By-Laws Committee Report
    1. Steve Hall, Committee Chair, will report to the Board concerning:
    2. Breakout session during the NDCEL Conference
    3. Board interpretations draft
  7. Bormann, Myerchin, Monasky & Espeseth, LLP Presentation (9:30 am audience)
  8. Realignment Committee Report
    1. Brad Rinas, Committee Chair, will report on a realignment Ad-Hoc committee meeting that took place in Carrington on September 24, 2014.
  9. Fredrickson & Byron, P.A. Presentation (10:00 am audience)
  10.   General Assembly Meeting
    1. Attached is the agenda for the General Assembly Meeting.  We will discuss how to distribute handouts etc.
  11.   Valley City High School Request (10:30 am audience)
    1. Attached is a request from Valley City High School for the Board to reconsider their proposed football region assignment for the 2015 and 2016 football plan.  Valley City Superintendent Dean Koppelman and Activities Director Marty Bratrud will be present to discuss the request and answer any questions that the Board may have.
  12.   Football Committee Report
    1. Jim Roaldson, Committee Chair, will provide a report of Committee recommendations regarding region assignments for the 2015 and 2016 football plan. The final plan requires Board approval and will be distributed at the General Assembly Meeting.
  13.   Pearce & Durick Presentation (11:00 am audience)
  14.   Fine Arts Committee Report
    1. Steve Brannan, Committee Chair, will report the Board on the results on the Fine Arts season survey that was conducted.
  15.   Legal Retainer Discussion
    1. The Board will discuss the three presentations made during the meeting and will implement a timeline for selecting a firm to provide legal retainer services to the NDHSAA beginning January 1, 2015
  16.   Other
    1.            
  17.   Rooming List 
    1.  
  18.   Board Correspondence
    1. Enderlin High School Letter
    2. Steve Swiontek Letter
    3. Maple Valley High School Letter
  19.   Representative Reports
    1. Here is opportunity for Board members to create an awareness to issues and concerns that may or may not be found on a future agenda.
  20.   Executive Director’s Report        
    1. Oak Grove compliance
    2. Upcoming State Tournaments
      1. Sat. Oct. 25 – State Cross Country Meet – Minot
      2. Sat. Oct. 25 – 9-man/Division A football playoffs – various sites
      3. Oct. 31/Nov. 1 – Football quarterfinals – various sites
      4. Nov. 6-7 – State Student Congress – Bismarck
      5. Nov. 7-8 – Football semifinals – various sites
      6. Fri. Nov. 14 – Dakota Bowl – Grand Forks
      7. Nov. 14-15 – State Girls’ Swimming Meet – Bismarck
      8. Nov. 20-22 – State Volleyball Tournament – Minot
  21.   Next Meeting, Date and Time
    1. November 21, 2014 – Minot – Holiday Inn (Riverside)
      1. District Chairs – 9:00 am
      2. Board – 1:00 pm
  22.   Adjourn

** Added 10/15/14

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