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NDHSAA Board Meeting - November 2017

North Dakota High School Activities Association
Board of Directors Meeting
NDHSAA Office – Valley City
November 30, 2017 - 10:00 am

Committee Meetings
Wednesday, November 29
11:00 am – Combined Tournament Committee (Jordan, Carlson, Dahlen, Manley) – Champions Room
1:00 pm – Executive Board (Dahlen, Manley, Schafer) – Champions Room
1:30 pm – Realignment Committee (Manley, Carlson, Privratsky, Schafer) – Champions Room
2:00 pm – Football Committee (Schafer, Jordan, Privratsky, Vollmer) – Champions Room

Thursday, November 30
9:00 am – Media Committee (Dahlen, Carlson, Sorlie) – Sylling Room
9:30 am – Constitution & By-Law’s Committee (Carlson, Baesler, Jordan, Strand, Vollmer) – Champions Room

** Indicates additions or edits after initial posting.

Agenda

  1. Call Meeting to Order
  2. Approval of Agenda
  3. Approval of Consent Agenda
    1. Approval of Minutes
      1.  October 5, 2017
      2.  October 20, 2017
    2. Financial Reports
      1. Balance sheet
        1. September 2017
        2. October 2017
      2. Budget
        1. September 2017
        2. October 2017
      3. Savings/investments
        1. September 2017
        2. October 2017
      4. Coop Dissolutions
        1. Bismarck Public Schools and Martin Luther in girls cross country, 7-8, 2017-18
        2. Bismarck Public Schools and Martin Luther in gymnastics, 7-8, 2017-18
        3. Northwood and Thompson in boys cross country, 7-12, 2018-19
        4. Northwood and Thompson in girls cross country, 7-12, 2018-19
        5. **South Heart and Richardton-Taylor in boys golf, 7-12, 2017-18
        6. **South Heart and Richardton-Taylor in girls golf, 7-12, 2017-18
        7. **South Heart and New England in girls golf, 7-12, 2017-18
      5. Coop Applications
        1. LaMoure, Litchville-Marion, and Ashley in baseball, 7-12, 2017-18, no fee
        2. Sargent Central, Lidgerwood, and Oakes in boys cross country, 7-12, 2018-19, no fee
        3. Sargent Central, Lidgerwood, and Oakes in girls cross country, 7-12, 2018-19, no fee
        4. Turtle Mountain and Ojibwa in girls soccer, 7-12, 2017-18, no fee
        5. Solen and Standing Rock in softball, 7-12, 2017-18, no fee
        6. Solen, Standing Rock, and Selfridge in boys track and field, 2017-18, no fee
        7. Solen, Standing Rock, and Selfridge in girls track and field, 2017-18, no fee
        8. Solen, Standing Rock, and Selfridge in volleyball, 2018-19, no fee
        9. **Beulah and Glen Ullin in girls softball, 7-12, 2017-18, no fee
        10. **South Heart, Belfield, and Billings County in boys golf, 2017-18, no fee
        11. **South Heart, Belfield, and Billings County in girls golf, 2017-18, no fee
        12. **South Heart, Belfield, and Billings County in boys track and field, 2017-18, no fee
        13. **South Heart, Belfield, and Billings County in girls track and field, 2017-18, no fee
  4. Executive Board ReportAndy Dahlen, Committee Chair, will report to the Board on committee actions.
    1. Late coop dissolution request
      1. Trenton and Trinity Christian in football, 7-12, 2018-1
    2. Late coop applications
      1. **Belfield, South Heart, and Billings County in boys basketball, 7-12, 2017-18, late fee
      2. **Belfield, South Heart, and Billings County in girls basketball, 7-12, 2017-18, late fee
      3. **Belfield, South Heart, and Billings County in football, 7-12, 2017-18, late fee
      4. **Belfield, South Heart, and Billings County in volleyball, 7-12, 2017-18, late fee
      5. **Grafton and St. Thomas in boys hockey, 7-12, 2017-18, no fee    
    3. **South Heart, Belfield, and Billings County late fee waiver request
  5. Media Committee Report
    1. Andy Dahlen, Committee Chair, will provide the Board with a committee report.
  6. Combined Tournament Committee Recommendations
    1. Travis Jordan, Committee Chair, will provide the Board with a committee report, including recommendations for the following:
      1. State Tournaments sites through 2024-25
      2. 2021 State Music Site
      3. Football regulations – tournament bands
      4. Class B District volleyball tournament deadline
  7. Football Committee Report
    1. Ben Schafer, Committee Chair, will provide the Board with a committee report.
  8. Realignment Committee Report
    1. Jeff Manley, Committee Chair, will provide the Board with a committee report.
  9. Constitution and By-Law’s Committee Report
    1. Mitch Carlson, Committee Chair, will provide the Board with a committee report
  10.  Hardship Appeal (10:30 am audience)
    1. Des Lacs-Burlington has requested an appeal to a denied hardship application.  Necessary information will be distributed at the meeting.
  11.  North Dakota Officials Association (NDOA) Recommendations
    1. The following recommendations have come from the NDOA Board of Directors.  Board action on each item is necessary.
      1. Adjust the referee pay for varsity soccer to $71.50 in 2018-19
      2. Add a fourth on-ice official for region and state hockey tournaments beginning in 2019
      3. Allow NDHSAA staff to delay a sit year for individual basketball officials up to one time each in 2018 & 2019
  12.  Baseball Pitch Count Committee Report
    1. Staff member Justin Fletschock will provide the Board with a report from the Committee’s October meeting.
  13.  May-Port-CG Request
    1. A letter from Eric Nygaard, May-Port-CG Athletic Director, requesting the Board to allow May-Port-CG’s boys hockey team to play 23 regular season games.
  14.  Extra Semester Appeal (11:30 am audience)
    1. Shiloh Christian has requested an appeal to a denied extra semester appeal.  Necessary information will be distributed at the meeting.
  15.  Board Correspondence
    1. Region 4 9-man football schools request
  16.  Representative Reports
    1. Here is opportunity for Board members to create awareness to issues and concerns that may or may not be found on a future agenda.
  17.  Informational Items
    1. January General Membership Meeting
    2. **March Board Meeting Date
    3. Hotel Rooms
    4. January Board Meeting – Valley City
    5. January General Membership Meeting – Bismarck
  18.  Executive Director’s Report
    1. Hardship/Extra Semester Waiver Report
    2. Health Insurance renewal rates
    3. **National Events
  19.  Next Meetings – Dates and Locations
    1. January 17, 2018 – Athletic Review – Valley City – NDHSAA Office
    2. January 18, 2018 – Board of Directors Meeting – Valley City – NDHSAA Office
    3. January 30, 2018 – General Membership Meeting – Bismarck – Ramkota Hotel
  20.  Adjourn
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