Board Meeting - April 2019

North Dakota High School Activities Association
Board of Directors Meeting
NDHSAA Office – Valley City
April 2, 2019 – 10:00 am

* Indicates items added/edited after initial posting

Committee Meetings
Wednesday, February 13
            9:00 am – Officials Committee (Sorlie, Jordan, Rerick) – Conference Call
Monday, April 1
1:00 pm – Combined Tournament Committee (Jordan, Carlson, Rerick, Strand) – Ramada Inn – Fargo
2:30 pm – Tournament Committee (Jordan, Carlson, Rerick, Strand) – Ramada Inn – Fargo
2:45 pm – Constitution & By-Law’s Committee (Carlson, Jordan, Rerick, Strand) – Ramada Inn – Fargo
Tuesday, April 2
8:30 am – * Executive Board (Schafer, Privratsky, Sorlie) – Fetsch’s Office
8:45 am – Fine Arts & Academics Committee (Vollmer, Baesler, Baxley, Sorlie)
9:00 am – Realignment Committee (Privratsky, Rerick, Sorlie, Strand) – Champions Room
9:30 am – Football Committee (Schafer, Jordan, Privratsky, Vollmer) – Sylling Room
9:30 am – Media Committee (Carlson, Brandt, Sorlie) – Fetsch’s Office

 Agenda

1. Call Meeting to Order
2. Approval of Agenda
3. Approval of Consent Agenda
   1. Approval of Minutes
      1.  January 17, 2019
   2. Financial Report
      1. Balance sheet
         1. January 2019
         2. February 2019
      2. Budget
         1. January 2019
         2. February 2019
      3. Savings/investments
         1. January 2019
         2. February 2019
      4. Fall Sports Financial Report
   3. Coop Dissolutions
      1.  Dickinson and Bismarck Public Schools in boys soccer, 9-12, 2019-20
   4. Coop Applications
      1.  Jamestown and Litchville-Marion in boys swimming, 7-12, 2019-20, no fee
      2.  May-Port-CG and Thompson in boys hockey, 7-12, 2019-20, no fee
      3.  Harvey and Maddock in wrestling, 7-12, 2019-20, no fee
4. * Executive Board Report
   1. Ben Schafer, Committee Chair, will report to the Board on Committee actions.
5. Football Committee Report
   1. Ben Schafer, Committee Chair, will provide the Board with a Committee report
6. Combined Tournament Committee Report
   1. Travis Jordan, Committee Chair, will provide the Board with recommendations from the Combined Tournament Committee
7. Tournament Committee Report
   1. Travis Jordan, Committee Chair, will provide the Board with recommendations for 2020 winter region tournament sites and Fine Arts State Contest sites for future years
8. Realignment Committee Report
   1. Scott Privratsky, Committee Chair, will provide the Board with a Committee report
9. Fine Arts & Academics Committee Report
   1. Mark Vollmer, Committee Chair, will provide the Board with a Committee report
10.  Officials Committee Report
    1. Michael Sorlie, Committee Chair, will provide the Board with a Committee report
11.  Media Committee Report
    1. Mitch Carlson, Committee Chair, will provide the Board with a Committee report 
12. Constitution and By-Law’s Report
    1. Mitch Carlson, Committee Chair, will provide the Board with a Committee report
13. Seven-year Calendar
    Attached is the proposed calendar through 2025-26.  The Board has previously approved the calendar dates through 2024-25
    1. Changes to dates with prior approval: 
       1. 2019-20: Wrestling Opening Date - November 11, 2019
       2. 2023-24:
          1. Boys Tennis Deadline for Play-In - October 2, 2023
          2. B Boys and Girls Golf First Contest - March 29, 2024
       3. 2024-25:
          1. Girls Swimming and Diving Dates
             1. Opening Date - August 19, 2024
             2. First Contest - August 30, 2024
             3. State Tournament - November 15-16, 2024
          2. A Boys and Girls Basketball Opening Date - November 25, 2024
          3. A Boys and Girls Basketball East Region Tournament - March 4-6-7-8, 2025
          4. A Boys Golf State Tournament - June 3-4, 2025
          5. B Boys and Girls Golf First Contest - March 28, 2025
    2. Proposed Dates for 2025-26
14. * South Heart High School Request
    1. Attached is a request from Calvin Dean, South Heart Superintendent, for the Board to survey member school administrators regarding interest in moving Class B Girls Golf to the Fall
15. Other
    1. 2020 Class B District Chair Meeting Date          
16. Rooming List 
    1. Spring tournament hotels
    2. Spring tournament award presenters
17. Board Correspondence
    1. Wagner email
    2. Warcken letter
18. Representative Reports
    1. Here is opportunity for Board members to create awareness to issues and concerns that may or may not be found on a future agenda.
19. Executive Director’s Report
    1. Hardship/Extra Semester Waiver Report
    2. NFHS Summer Meeting
    3. Board retirement supper
20. Next Meetings – Locations, Dates and Times
    1. June 10-11, 2019 – Valley City – NDHSAA Office
21. Adjourn