NDHSAA Board Meeting - May 2017

North Dakota High School Activities Association
Board of Directors Meeting
NDHSAA Office - Valley City, ND
May 4, 2017 – Time: 10:30 am

* Indicates item added after original posting.

April 3rd Committee Meetings – Fargo – Baymont Inn & Suites
            1:00 pm – Combined Tournament Committee (Rinas, Carlson, Dahlen, Manley) – Executive II
            2:30 pm – Executive Board (Rinas, Dahlen, Manley – Executive II

April 18th Committee Meeting – Valley City – NDHSAA Office
            12:00 pm – Executive Board (Rinas, Dahlen, Manley) – Conference Call

May 3rd Committee Meetings – Valley City – NDHSAA Office
            ** TIme/Date Change to 2:00 pm – Executive Board (Rinas, Dahlen, Manley) – Champions Room
            2:30 pm – Tournament Committee (Rinas, Carlson, Dahlen, Manley) – Champions Room
            3:30 pm – Media Committee (Bertsch, Dahlen, Rinas) – Champions Room

May 4th Committee Meetings – Valley City – NDHSAA Office
            9:00 am – Constitution & By-Law’s Committee (Carlson, Baesler, Bertsch, Schafer, Vollmer) – Champions Room
            9:30 am – Promotions & Programs Committee (Stedman, Dahlen, Rinas) – Sylling Room
            10:00 am – Fine Arts Committee (Vollmer, Baesler, Bertsch, Sorlie) – Sylling Room
            10:00 am – Realignment Committee (Manley, Carlson, Privratsky, Schafer) – Champions Room

Agenda          

1. Call Meeting to Order
2. Approval of Agenda
3. Approval of Consent Agenda
   1. Approval of Minutes
      1.  March 17, 2017
      2.  March 23, 2017
      3.  April 21, 2017
   2. Financial Reports
      1. Balance sheet
         1. February 2017
         2. March 2017
      2. Budget
         1. February 2017
         2. March 2017
      3. Savings/investments
         1.  February 2017
         2.  March 2017
      4. Winter Sports Financial Report - (if available)
   3. Coop Applications
      1. Bismarck and Hazelton-Moffit-Braddock in girls swimming, 7-12, 2017-18, no fee
      2. May-Port-CG, Hatton, Northwood, Hope-Page, Central Valley, and Hillsboro in boys hockey, 7-12, 2017-18, no fee
      3. Burke Central and Kenmare in boys cross country, 7-12, 2017-18, no fee
      4. Burke Central and Kenmare in girls cross country, 7-12, 2017-18, no fee
4. Executive Board Report
   1. Brad Rinas, Committee Chair, will report to the Board on Committee actions.
   2. Late Coop Application
      1. Trenton and Alexander in football, 7-12, 2017-18
5. Constitution and By-Law’s Committee Report
   1. Mitch Carlson, Committee Chair, will provide the Board with a Committee report, as well as recommendations for the following by-law amendments:
      1. Electronic Ballot By-Law Amendment Language – 2nd reading
      2. 11 Day Rule By-Law Amendment Language – 2nd reading
6.  Combined Tournament Committee Recommendations
   1. Brad Rinas, Committee Chair, will report to the Board on the following recommendations.  Board action will be necessary.
      1. Recommended update to state tournament site schedule is listed in red on this linked document.
      2. Increase the Class B Basketball Tournament reserved ticket allotment to 175 for qualifying teams
      3. Eliminate the Parade of Athletes at all state tournaments
7. Tournament Committee Report
   1. Brad Rinas, Committee Chair, will present site recommendations for 2017-18 winter sports region tournaments and future Fine Arts state sites.  Board action will be necessary.
8. Media Committee Report
   1. Todd Bertsch, Committee Chair, will provide the Board with a Committee report.
9. Realignment Committee Report
   1. Jeff Manley, Committee Chair, will present region placement recommendations for the following:
      1. Midway boys golf
      2. Midway girls golf
10.  Promotions and Programs Report
    1. Patti Stedman, Committee Chair, will provide the Board with a recommendation on a Distinguished Service Award nominee.
11.  Fine Arts Committee Report
    1. Mark Vollmer, Committee Chair, will provide the Board with a Committee report.
12.  Sawyer High School Request
    1. A request from Dr. Wayne Trottier, Sawyer Superintendent, regarding the closing of the district’s 7-12 grade building is attached.  Board action is necessary.
13.  North Dakota Association of Secondary School Principals (NDASSP) Request
    1. A request from Jennifer Fremstad, NDASSP President, is attached.  Board action is necessary.
14.  Seven-year Calendar
    1. Attached is the proposed calendar through 2023-24.  The Board has previously approved the calendar dates through 2022-23.
15.  2017-18 Meeting Dates
    1. Board action is necessary to change the March 16, 2018 NDHSAA Board of Directors meeting in Bismarck to March 22, 2018 in Valley City.
16. **Mandaree High School Appeal (11:30 am audience)
    1. A letter from Mandaree High School Superintendent Carolyn Bluestone is attached.  Mandaree is appealing the penalty set by the Executive Board for violation of Part II, Article III, Section VII of the NDHSAA Constitution related to sportsmanship at Association contests.  Necessary information will be distributed at the meeting.

17. ** Sargent Central High School Request

    1. Attached is a letter from Sargent Central Superintendent Daniel Warcken requesting the Board for a waiver from Section I, Article XIV regarding student attendance.  Necessary information will be distributed at the meeting

18. Other

    1. Awards presentations – in folder 
19.   Rooming List 
    1. June Board Meeting in Valley City
20.   Board Correspondence
    1. Monson Letter
    2. Sandberg Letter
    3. Frantsvog Letter
    4. Holland Letter
21.   Representative Reports
    1. Here is opportunity for Board members to create awareness to issues and concerns that may or may not be found on a future agenda.
22.   Executive Director’s Report
    1. NFHS Legal Meeting
    2. Hettinger High School Improvement/Action Plan
    3. Jamestown High School Action Plan
    4. Board retirement supper
23.   Next Meeting, Date and Time
    1. June 12-13, 2017 – Valley City – NDHSAA Office
24.   Adjourn