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Board Meeting - June 2019

North Dakota High School Activities Association
Board of Directors Meeting
NDHSAA Office – Valley City
June 10-11, 2019 – 1:00 pm

Committee Meetings
May 2nd – Valley City – NDHSAA Office
10:30 am – Eligibility (Rerick, Carlson, Jordan) – Champions Room
May 23rd – Bismarck – Ramkota Hotel
7:00 pm – Fine Arts Review (Vollmer, Baesler, Baxley, Sorlie) – Room 3130
June 5th – Valley City – NDHSAA Office
2:00 pm – Athletic Review (Schafer, Privratsky) – Champions Room
June 10th – Valley City – NDHSAA Office
10:30 am – Finance/Personnel & Policy (Privratsky, Brandt, Vollmer) – Fetsch’s Office
11:15 am – Executive Board (Schafer, Privratsky, Sorlie) – Fetsch’s Office
11:30 am – Tournament (Jordan, Carlson, Rerick, Strand) – Champions Room
11:45 am – Fine Arts & Academics (Vollmer, Baesler, Baxley, Sorlie) – Sylling Room
11:45 am – Constitution & By-Laws (Carlson, Jordan, Rerick, Strand) – Champions Room
12:15 pm – Realignment (Privratsky, Rerick, Sorlie, Strand) – Sylling Room
June 11th – Valley City – NDHSAA Office
8:30 am – Media (Carlson, Brandt, Sorlie) – Fetsch’s Office

Agenda

  1. Call Meeting to Order
  2. Approval of Agenda
  3. Approval of Consent Agenda
    1. Approval of Minutes
      1. April 2, 2019
    2. Financial Reports
      1. Balance sheet
        1. March 2019
        2. April 2019
      2. Budget
        1. March 2019
        2. April 2019
      3. Savings/investments
        1. March 2019
        2. April 2019
      4. Winter Sports Financial Report
      5. Fine Arts Financial Report
    3. Coop Dissolutions
      1. Larimore and Northwood in wrestling, 7-12, 2019-20
      2. Bottineau and Newburg in baseball, 7-12, 2019-20
      3. Milnor, Wyndmere and Lidgerwood in boys track, 7-12, 2019-20
      4. Milnor, Wyndmere and Lidgerwood in girls track, 7-12, 2019-20
      5. Williston and Williams County #8 in girls basketball, 7-8, 2019-20
      6. Dickinson and New England in boys cross country, 7-12, 2019-20
      7. Dickinson and New England in girls cross country, 7-12, 2019-20
    4. Coop Applications
      1. Jamestown and Litchville-Marion in girls swimming, 7-12, 2019-20, no fee
      2. Velva and Drake-Anamoose in boys cross country, 7-12, 2019-20, no fee
      3. Velva and Drake-Anamoose in girls cross country, 7-12, 2019-20, no fee
      4. Minot and Des Lacs-Burlington in girls hockey, 7-12, 2019-20, no fee
      5. West Fargo and Northern Cass in girls soccer, 9-12, 2019-20, no fee
      6. Williston and Divide County in girls swimming, 9-12, 2019-20, no fee
      7. Oakes and Sargent Central in baseball, 7-12, 2019-20, no fee
      8. Edgeley, Kulm, and Montpelier in boys track, 7-12, 2019-20, no fee
      9. Edgeley, Kulm, and Montpelier in girls track, 7-12, 2019-20, no fee
      10. Wyndmere and Lidgerwood in boys track, 7-12, 2019-20, no fee
      11. Wyndmere and Lidgerwood in girls track, 7-12, 2019-20, no fee
      12. Grafton and St. Thomas in football, 7-8, 2019-20, late fee
      13. Dickinson and Belfield in girls hockey, 9-12, 2019-20, no fee
      14. Dickinson and Belfield in girls swimming, 9-12, 2019-20, no fee
      15. Dickinson, Dickinson Trinity, Hope Christian, New England, and Belfield in boys soccer, 7-12, 2019-20, no fee
      16. Dickinson, Dickinson Trinity, Hope Christian, New England, and Belfield in girls soccer, 7-12, 2019-20, no fee
      17. Bismarck St. Mary’s and Sweet Briar in football, 7-8, 2019-20, no fee
      18. Williston and Williams County #8 in boys golf, 7-12, 2019-20, no fee
      19. Williston and Williams County #8 in boys soccer, 7-12, 2019-20, no fee
      20. Williston and Williams County #8 in boys track and field, 7-12, 2019-20, no fee
      21. Williston and Williams County #8 in girls soccer, 7-12, 2019-20, no fee
      22. Williston and Williams County #8 in girls tennis, 7-12, 2019-20, no fee
      23. Williston and Williams County #8 in girls track and field, 7-12, 2019-20, no fee
      24. Williston and Williams County #8 in softball, 7-12, 2019-20, no fee
      25. Williston and Williams County #8 in boys tennis, 7-12, 2019-20, late fee
      26. Williston and Williams County #8 in girls golf, 7-12, 2019-20, late fee
      27. Williston and Williams County #8 in boys swimming, 7-12, 2019-20, late fee
      28. Williston and Williams County #8 in girls swimming, 7-12, 2019-20, late fee
      29. Williston and Williams County #8 in wrestling, 7-12, 2019-20, late fee
      30. Williston and Trenton in boys swimming, 7-12, 2019-20, no fee
      31. Williston and Trenton in girls swimming, 7-12, 2019-20, no fee
  4. Farmers Union Insurance (1:00 pm Monday audience)
    1. Mark Anderson from Farmers Union Insurance will present to the Board.
  5. Finance/Personnel & Policy Committee Report
    1. Scott Privratsky, Committee Chair, will provide the Board with recommendations on the following:
      1. 2018-19 Year-End Estimate
      2. 2019-20 Proposed Budget
  6. 2019-20 Technology Plan
    1. Brenda Schell will present the Board with a Technology Plan for the upcoming year.
  7. Fine Arts Committee Report
    1. Mark Vollmer, Committee Chair, will provide the Board with a Committee report.
  8. Fine Arts Review
    1. Attached is a Fine Arts grid indicating action items, advisory recommendations and recommendations from the Fine Arts Review Committee.
  9. Tournament Committee Report
    1. Travis Jordan, Committee Chair, will provide the Board with a recommendation for 2020 Spring Sports Region Tournament sites.
  10. Athletic Review
    1. Attached are minutes of winter coach advisory meetings as well as a grid identifying action items, Class B District Chair recommendations, Class A Review recommendations, advisory recommendations, and Athletic Review recommendations.
  11. Media Committee Report
    1. Mitch Carlson, Committee Chair, will provide the Board with a Committee report.
  12. Executive Board Report
    1. Ben Schafer, Committee Chair, will report to the Board on Committee actions.
  13. Eligibility Committee Report
    1. Mark Rerick, Committee Chair, will provide the Board with a Committee report.
  14. Constitution & By-Laws Committee Report
    1. Mitch Carlson, Committee Chair, will provide the Board with a Committee report.
      1. Proposed amendments, hardship form, appeal form
  15. Realignment Committee Report
    1. Scott Privratsky, Committee Chair, will provide the Board with a Committee report.
  16. Glen Ullin-Hebron Public School Request
    1. Attached is a letter from Glen Ullin Principal/AD Pete Remboldt and Hebron Superintendent/AD Myron Schaff requesting a realignment from Region 7 to Region 5 for volleyball, girls basketball, and boys basketball.
  17. Football Instant Replay
    1. The Board will discuss instant replay for state championship football games in accordance with new NFHS rules.
  18. Fall Golf Survey Results
    1. The Board will discuss survey results from a recent administrator survey regarding the potential of moving Class B girls golf to a Fall season.
  19. 2019-20 Board Organization
    1. The Board will determine next year’s President and Vice President.
  20.   Other
    1.  
  21. Rooming List 
    1. September Board Meeting in Valley City
  22. Board Correspondence
    1. Meckle letter
    2. Stafford email
    3. St. Aubin Letter
  23. Representative Reports
    1. Here is opportunity for Board members to create awareness to issues and concerns that may or may not be found on a future agenda.
  24. Executive Director’s Report
    1. Administrative Assistant Position Update
    2. Participation Survey
    3. Coaches Education Report
    4. 2018-19 Concussion Data
    5. NDHSAA Pre-Participation Physical Form
    6. Region administrator meetings
  25. Next Meeting, Date and Time
    1. September 26, 2019 – Valley City – NDHSAA Office
  26. Adjourn
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