NDHSAA Board Meeting - June 2017

North Dakota High School Activities Association
Board of Directors Meeting
NDHSAA Office - Valley City, ND
June 12-13, 2017 – Time: 4:00 pm on 12th. 

* Indicates item added after original posting.

Committee Meetings
May 25th – Bismarck
            7:00 pm – Fine Arts Review (Vollmer, Baesler, Bertsch, Sorlie) – Ramkota Hotel – Room 3130
May 26th – Bismarck
            9:00 am – Media Committee (Bertsch, Dahlen, Rinas) – Pearce & Durick – Conference Room
June 7th – Valley City – NDHSAA Office
            2:00 pm – Athletic Review  (Rinas, Dahlen) – Champions Room
                             Click on 2016-17_Winter_Spring tab on bottom of page for Grid

June 12th – Valley City – NDHSAA Office
            2:00 pm – Finance/Personnel (Privratsky, Manley, Vollmer) – Fetsch’s Office
            3:00 pm – Realignment (Manley, Carlson, Privratsky, Schafer) – Sylling Room
            3:15 pm – Fine Arts (Vollmer, Baesler, Bertsch, Sorlie) – Syllling Room
            3:15 pm – Tournament (Rinas, Carlson, Dahlen, Manley) – Champions Room
June 13th – Valley City – NDHSAA Office
            7:30 am – Constitution & By-Law’s (Carlson, Baesler, Bertsch, Schafer, Vollmer) – Champions Room
            * 8:00 am – Media Committee (Bertsch, Dahlen, Rinas) – Sylling Room
            8:30 am – Executive Board (Rinas, Dahlen, Manley) – Fetsch’s Office

Agenda

1. Call Meeting to Order
2. Approval of Agenda
3. Approval of Consent Agenda
   1. Approval of Minutes
      1.  May 4, 2017
   2. Financial Reports
      1.  Balance sheet
         1. April 2016
      2.  Budget
         1. April 2016
      3.  Savings/investments
         1.  April 2016
      4. Winter Sports Financial Report
   3. Coop Applications
      1.  Coops
         1. Williston and Trenton in softball, 7-12, 2017-18, no fee
         2.  Williston and Williston Trinity Christian in softball, 7-12, 2017-18, no fee
      2.  Dickinson and Belfield in boys cross country, 7-12, 2017-18, no fee
      3.  Dickinson and Belfield in girls cross country, 7-12, 2017-18, no fee
      4.  Jamestown and Ellendale in boys hockey, 7-12, 2017-18, no fee
      5.  Watford City and Johnson Corners in volleyball, 7-12, 2017-18, no fee
      6.  Watford City and Johnson Corners in boys basketball, 7-12, 2017-18, no fee
      7.  Watford City and Johnson Corners in girls basketball, 7-12, 2017-18, no fee
      8.  Bismarck Simle Middle School and Menoken in football, 7-8, 2017-18, no fee
      9.  Bismarck Simle Middle School and Menoken in volleyball, 7-8, 2017-18, no fee
      10. May-Port-CG and Hope-Page in softball, 7-12, 2017-18, no fee
4. Finance Committee Report
   1. The Finance Committee will present a year-end estimate and proposed budget for 2017-18.
5. 2017-18 Technology Plan
   1. Brenda Schell will present the Board with a Technology Plan for the upcoming year.
6. Realignment Committee Report
   1. Brad Rinas, Committee Chair, will provide the Board with a Committee Report.
7. Tournament Committee Report
   1. Jeff Manley, Committee Chair, will provide the Board with a Committee Report and region placements for the following:
      1. Northern Cass boys golf
      2. Northern Cass girls golf
8. Media Committee Report
   1. Todd Bertsch, Committee Chair, will provide the Board with a Committee Report.
9. Fine Arts Committee Report
   1. Mark Vollmer, Committee Chair, will provide the Board with a Committee Report.
10.   Fine Arts Review
    1. Attached is a Fine Arts grid indicating action items, advisory recommendations and recommendations from the Fine Arts Review Committee.
11.   Farmers Union Insurance (9:00 am Tuesday audience)
    1. Mark Anderson and Kevin Ressler from Farmers Union Insurance will present to the Board.
12.   Executive Board Report
    1. Brad Rinas, Committee Chair, will report to the Board on Committee actions.
13.   Constitution & By-Law’s Committee Report
    1. Mitch Carlson, Committee Chair, will provide the Board with a Committee Report.
14.   Athletic Review  -  Grid  (Click on 2016-17_Winter_Spring tab on bottom of page)
    1. Attached are minutes of winter/spring coach advisory meetings as well as a grid identifying action items, Class B District Chair recommendations, Class A Review recommendations, advisory recommendations, and Athletic Review recommendations.
15. 2017-18 Board Organization
    1. The Board will determine next year’s President and Vice President.
16. * 2018 State B Baseball/Softball Tournament Site Change Request
    1. Attached is a letter from Mandan AD Mark Wiest request a venue change for next spring’s State B Baseball/Softball Tournament.  Board action is necessary.
17.   Other
    1.            
18.   Rooming List 
    1. August Board Meeting in Valley City
19.   Board Correspondence
    1.  
20.   Representative Reports
    1. Here is opportunity for Board members to create awareness to issues and concerns that may or may not be found on a future agenda.
21.   Executive Director’s Report
    1. Participation Survey
    2. Coaches Education Report
    3. 2016-17 Concussion Data
22.   Next Meeting, Date and Time
23.   August 15, 2017 – Valley City – NDHSAA Office
24.   Adjourn