Board Meeting - June 2014

North Dakota High School Activities Association
Board of Directors Meeting
NDHSAA Office
June 23, 2014                

June 23, Committee Meetings
9:00 a.m.—Finance (Ham, Hall, Rinas)
9:30 a.m.—Trophy and Awards (Roaldson, Brannan, Martin)

AGENDA—10:00 a.m.

1. Call Meeting to Order
2. Approval of Agenda
3. Approval of Minutes
   1. April 22, 2014
4. Financial Report
   1. Balance sheet, budget, savings/investments
      1. March, 2014
      2. April, 2014
   2. Winter Sports Financial
   3. Fine Arts Financial
5. Coop Dissolutions
   1. Munich and Starkweather in girls’ golf, 7-12, 2014-15
   2. Trenton and Williston Trinity Christian in boys’ golf, 7-12, 2014-15
   3. Trenton and Williston Trinity Christian in girls’ golf, 7-12, 2014-15
   4. Midkota and Griggs County Central in boys’ track, 7-12, 2014-15
   5. Midkota and Griggs County Central in girls’ track, 7-12, 2014-15
   6. Park River and Devils Lake in girls’ hockey, 9-12, 2014-15
   7. Sawyer and Bishop Ryan in boys’ track, 7-12, 2014-15
   8. Sawyer and Bishop Ryan in girls’ track, 7-12, 2014-15
   9. Sawyer and Bishop Ryan in football, 7-12, 2015-16
   10. Tioga and Ray in football, 7-12, 2015-16
6. Coop Applications
   1. GF Central, GF Red River and Thompson in boys’ swim & dive, 7-12, 2014-15, no fee
   2. Langdon Area and Munich in boys’ golf, 7-12, 2014-15, no fee
   3. Langdon Area and Munich in girls’ golf, 7-12, 2014-15, no fee
   4. Jamestown and Medina in boys’ swim & dive, 7-12, 2014-15, no fee
   5. Jamestown and Medina in girls’ swim & dive, 7-12, 2014-15, no fee
   6. Midkota and Kensal in girls’ track, 7-12, 2014-15, no fee
   7. Midkota and Kensal in boys’ track, 7-12, 2014-15, no fee
   8. Velva and Sawyer in boys’ track, 7-12, 2014-15, no fee
   9. Velva and Sawyer in girls’ track, 7-12, 2014-15, no fee
   10. Williston and Williston Trinity Christian in wrestling, 7-12, 2014-15, no fee
   11. Williston and Williston Trinity Christian in boys’ golf, 7-12, 2014-15, no fee
   12. Williston and Williston Trinity Christian in girls’ golf, 7-12, 2014-15, no fee
   13. Williston and Williston Trinity Christian in baseball, 9-12, 2014-15, no fee
   14. Surrey and Nedrose in girls’ cross country, 7-12, 2014-15, no fee
   15. North Star and Starkweather in girls’ golf, 7-12, 2014-15, no fee
   16. Shiloh and Linton in boys’ cross country, 9-12, 2014-15, no fee
   17. Bismarck Century, Kidder Co. Steele, and Kidder Co. Tappen in boys’ hockey, 2014-15, no fee
   18. Bismarck Public Schools and Kidder Co. Steele & Tappen in girls’ Hockey, 2014-15, no fee
   19.  
   20.  
7. Executive Board Report
   1. Todd Olson, Executive Board Chair will report on committee actions.
8. South Prairie HS Request (10:30 audience)
   1. Attached is a letter from Wayne Stanley, South Prairie Supt of Schools requesting the Board to place South Prairie in districts and regions for athletics and fine arts.  In addition a request to waive the transfer rule for those South Prairie students who were tuitioned out to other districts.  South Prairie will be a K-12 school beginning in 2014-15.
9. Board Member Resignation
   1. Ben Auch had sent a letter earlier to each Board member indicating he would have to give up his Board seat on June 30, 2014.  I should have a response from the North Dakota School Boards Association by meeting time.
10. Hardship Appeal (11:00 audience)
    1. Standing Rock Community High School has requested an appeal to a denied hardship application.  Necessary information will be distributed at the meeting.
11. District Chair Recommendation        
    1. Meeting notes attached.  Items to vote on are included on the Athletic Review grid.
12. Athletic Review
    1. Attached are minutes of winter/spring coach advisory meetings as well as a grid identifying those items requiring Board action. The grid also contains the recommendations of the Athletic Review Committee.
13. Fine Arts Review
    1. Attached is a Fine Arts grid indicating advisory recommendations as well as recommendations from the Fine Arts Review Committee.
14. Premiere Partnership Agreement  (1:00 audience)
    1. I will present the Board with a proposed Premiere Partnership Agreement Extension between NDHSAA and Farmers Union Insurance.  Board approval is necessary before the agreement can be final.
15. Trophy & Awards Committee
    1. The trophy and awards committee will have a recommendation for Board consideration.
16. Fine Arts Season Dates
    1. Kirsten Baesler has requested this item to be placed on the Board agenda for discussion purposes.
17. Legal Services RFP
    1. There will be information in Board folders regarding a RFP for legal services, which is due to Gary Thune’s retirement on December 31, 2014.
18. Constitution & By-Laws Committee Report
    1. Attached is the committee agenda concerning the following topics of discussion:
       1. Academic Eligibility
       2. Interpretation regarding e-cigarettes
          1. The staff has received numerous inquiries concerning the use of E-Cigarettes by student participants in NDHSAA activities.  There needs to be Board discussion and interpretation regarding this.  The staff has administratively ruled the use of E-Cigarettes as a violation, but it is not in print.  Board action is required before placing in the By-Laws as an interpretation.
19. 2014-15 Technology Plan
    1. Brenda Schell will present the Board with a Technology Plan for the upcoming year.
20. Finance Committee Report
    1. The Finance Committee will present a proposed budget for 2014-15.
21. Region I Proposal
    1. Attached is a proposal from Region I regarding the establishment of a “Super Region”.
22. Other
    1.  
    2.  
    3.  
23.  Rooming List 
    1. August meeting in Valley City
24.  Board Correspondence
    1.  
    2.  
    3.  
    4.  
25.  Representative Reports
    1. This is an opportunity for Board members to create awareness to issues and concerns that may or may not be found on a future agenda.
26.  Executive Secretary’s Report           
    1. Concussion Survey
    2. NFHS Network Funds
    3. Participation Survey
    4. Summer Meeting
    5.  
    6.  
27.  Next Meeting, Date and Time
    1. August 13, 2014 in Valley City 
28. Adjourn