NDHSAA Board Meeting - September 2016

North Dakota High School Activities Association
Board of Directors Meeting
NDHSAA Office – Valley City
September 22, 2016 – 10:00 am

* Indicates item added after original posting.

Committee Meetings

September 16th
            2:30 pm – Executive Board (Rinas, Dahlen, Manley) – Conference Call
            2:30 pm – Football Committee (Dahlen, Manley, Rinas, Schafer) – Conference Call

September 22nd
         * 9:15 am – Football Committee (Dahlen, Manley, Rinas, Schafer) – Sylling Room
           9:45 am – Tournament Committee (Rinas, Carlson, Dahlen, Manley) – Sylling Room

Agenda

1. Call Meeting to Order
2. Approval of Agenda
3. Approval of Consent Agenda
   1. Approval of Minutes
      1.  August 16, 2016
      2.  August 23, 2016
   2. Financial Reports
      1.  Balance sheet
         1. July 2016
      2.  Budget
      3.  Savings/investments
         1.  July 2016
   3. Coop Dissolutions
      1. Washburn, Wilton, and Wing, girls golf, 7-12, 2016-17
      2. West Fargo and West Fargo Sheyenne, softball, 7-12, 2016-17
      3. * Litchville-Marion and Montpelier, volleyball, 2017-18
      4. * Litchville-Marion and Jamestown, boys cross country, 2017-18
      5. * Litchville-Marion and Jamestown, girls cross country, 2017-18
   4. Coop Applications
      1.  Barnes County North, Griggs County Central, and Midkota, football, 7-12, 2017-18, no fee
      2.  Grafton and Drayton, football, 9-12, 2017-18, no fee
      3.  Grafton and Valley-Edinburg, boys hockey, 9-12, 2016-17, no fee
      4.  New Salem-Almont and Sweet Briar, wrestling, 7-12, 2016-17, no fee
      5.  Shanley and Oak Grove, debate, 7-12, 2016-17, no fee
      6.  Shanley and Oak Grove, speech, 7-12, 2016-17, no fee
      7.  Ellendale, Edgeley, Kulm, and Montpelier, football, 9-12, 2017-18, no fee
      8.  Carrington and Pingree-Buchanan, football, 7-12, 2017-18, no fee
4. Executive Board Report
   1. Brad Rinas, Committee Chair, will report to the Board on Committee actions.
   2. Late Coop Dissolutions
      1. Lewis & Clark-Berthold and Our Redeemer’s, football, 7-12, 2017-18
      2. Parshall & White Shield, football, 7-12, 2017-18
   3. Coop Application
      1. Bishop Ryan and Our Redeemer’s, football, 7-12, 2017-18, no fee
   4. Late Coop Applications
      1. Williston and Alexander, girls basketball, 7-12, 2016-17, late fee
      2. Grand Forks Public Schools and Thief River Falls (MN), gymnastics, 7-12, 2016-17, no fee
5. Football Committee Report
   1. Andy Dahlen, Committee Chair, will provide the Board with an update on preliminary regions for the 2017 and 2018 football plan.
6. Tournament Committee Report
   1. Brad Rinas, Committee Chair, will provide the Board with site recommendations the following 2016-17 tournaments.  Board action is necessary.
      1.  Region 5 Boys Basketball
      2.  State Class B Boys and Girls Golf
7. Mandaree High School Request
   1. Attached is a letter from Mike Jensen, Mandaree Athletic Director, requesting the Board to consider allowing Mandaree to play an independent 6-man schedule in 2016.
8. Powers Lake High School Request
   1. A letter is attached from Powers Lake Principal Seth Wisthoff requesting the Board to waive Part III, p. 3 of the NDHSAA Constitution & By-Laws for a direct placed Foreign Exchange Student.
9. * Our Redeemers Christian School Appeal (10:30 am audience)
   1. Our Redeemers is appealing the Executive Board’s recent decision not to allow the late dissolution of a football coop for the 2017 & 2018 football plan.
10. Hardship Appeal (11:00 am audience)
    1. Hettinger High School has requested an appeal to a denied hardship application.  Necessary information will be distributed at the meeting.
11.   Staff Recommendation
    1. Assistant Director Fletschock will present a recommended language change to the Class A Girls Golf team tiebreaker that is included in the Board folder.
12.   Other
    1. 2017-18 Professional Development Days Request    
13.   Rooming List 
    1. October Board Meeting in Bismarck
    2. State/Region Tournament Award Presentation List
14.   Board Correspondence
    1.  
15.   Representative Reports
    1. Here is opportunity for Board members to create awareness to issues and concerns that may or may not be found on a future agenda.
16.   Executive Director’s Report
    1. Section V Meeting Recap
    2. Midwest Sports Officials Summit Recap
    3. Clay Target Update
    4. Mohall-Lansford-Sherwood Action Plan
    5. West Fargo and West Fargo Sheyenne Action Plan
17.   Next Meeting Date and Location
    1. October 19, 2016 – Bismarck – Ramkota Hotel
    2. October 20, 2016 – Bismarck – Ramkota Hotel - General Membership Meeting – 4:30 pm
18.   Adjourn