Board Meeting - September 2018

North Dakota High School Activities Association
Board of Directors Meeting
NDHSAA Office – Valley City
September 27, 2018 - 9:30 am

August 29th – Conference Call
            2:00 pm – Football Committee (Schafer, Jordan, Privratsky, Vollmer) – Conference Call

September 12th – Conference Call
            2:00 pm – Football Committee (Schafer, Jordan, Privratsky, Vollmer) – Conference Call

September 19th – Valley City – NDHSAA Office
            1:00 pm – Eligibility Committee (Rerick, Carlson, Jordan) – Champions Room
            3:00 pm – Football Committee (Schafer, Jordan, Privratsky, Vollmer) – Conference Call

September 26th – Valley City – NDHSAA Office
            3:00 pm – Realignment Committee (Privratsky, Rerick, Sorlie, Strand) – Champions Room

September 27th – Valley City – NDHSAA Office
            8:30 am – Finance/Personnel & Policy (Privratsky, Brandt, Vollmer) – Fetsch’s Office
            8:45 am – Awards & Canvassing (Baesler, Baxley, Brandt) – Sylling Room
            9:00 am – Fine Arts & Academics (Vollmer, Baesler, Baxley, Sorlie) – Sylling Room
            9:00 am – Eligibility Committee (Rerick, Carlson, Jordan) – Fetsch’s Office

Agenda

1. Call Meeting to Order
2. Welcome New Board Members
3. Approval of Agenda
4. Approval of Consent Agenda
   1. Approval of Minutes
      1.  June 11-12, 2018
   2. Financial Reports
      1.  Balance sheet
         1. May 2018
         2. June 2018
         3. July 2018
         4. August 2018
      2. Budget
         1. May 2018
         2. June 2018
         3. July 2018
         4. August 2018
      3. Savings/investments
         1. May 2018
         2. June 2018
         3. July 2018
         4. August 2018
      4. Spring Sports Financial
   3. Coop Dissolutions
      1. Thompson and Hatton in boys golf, 7-12, 2018-19
      2. Thompson and Hatton in girls golf, 7-12, 2018-19
      3. West Fargo Public Schools and Park Christian (MN) in girls hockey, 7-12, 2018-19
      4. Stanley and Powers Lake in speech, 7-12, 2018-19
      5. Hillsboro and Central Valley in plays, 7-12, 2018-19
      6. Hillsboro and Central Valley in speech, 7-12, 2018-19
   4. Coop Applications
      1. Mandan and Shiloh Christian in debate, 7-12, 2018-19, no fee
      2. New Salem-Almont and Sweet Briar in girls basketball, 7-8, 2018-19, no fee
      3. May-Port-CG and Hatton in wrestling, 7-12, 2018-19, no fee
      4. Bishop Ryan and Our Redeemer’s in football, 7-12, 2019-20, no fee
      5. Fairmount, Campbell-Tintah (MN), and Rosholt (SD) in football, 7-12, 2019-20, no fee
      6. Valley City and Barnes County North in football, 7-12, 2019-20, no fee
      7. Griggs County Central and Midkota in football, 7-12, 2019-20, no fee
      8. Shanley and St. Joseph’s (MN) in football, 7-8, 2019-20, no fee
      9. Four Winds and Minnewaukan in plays, 7-12, 2018-19, no fee
5. 2017-18 Audit Report
   1. Harold Rotunda will provide the Board with an audit report for last fiscal year
6. Eligibility Committee Report
   1. Mark Rerick, Committee Chair, will provide the Board with a committee report.
7. Oak Grove Request
   1. Oak Grove has requested a waiver of the transfer rule for a student.  The Eligibility Committee will provide the Board with a report regarding the request.
8. Finance/Personnel & Policy Committee Report
   1. Scott Privratsky, Committee Chair, will provide the Board with a committee report.
9.  Football Committee Report
   1. Ben Schafer, Committee Chair, will provide the Board with a final recommendation for the 2019 and 2020 football plan
      1. Final Draft of 2019 and 2020 Football Plan
      2. 2019 and 2020 Football Plan Guidelines
10.  Realignment Committee Report
    1. Scott Privratsky, Committee Chair, will provide the Board with a committee report
11.  Awards and Canvassing Report
    1. Kirsten Baesler, Committee Chair, will provide the Board with a committee report
12. Fine Arts Committee Report
    1. Mark Vollmer, Committee Chair, will provide the Board with a committee report
13. Strategic Plan Update
    1. Staff member Brenda Schell will provide the Board with an update on the approved NDHSAA strategic plan
14.   Region Site Changes
    1. West Region Boys Tennis – Bismarck to Minot
    2. Region 1 Volleyball – TBD to Northern Cass
15.   Representative Reports
    1. Here is opportunity for Board members to create awareness to issues and concerns that may or may not be found on a future agenda
16.   Informational Items
    1. Fall Tournament Awards Presentations
    2. Rooming List
       1. October General Assembly – Bismarck
       2. November Board of Directors Meeting – Valley City
    3. 2017-18 Apparel Report
    4. General Assembly Agenda
    5. NDOA Recommendations
17.   Executive Director’s Report
    1. Meeting Recaps
       1. Fall Region Admin
       2. New Administrator Orientation
       3. Section V
    2. National Guard Supporting Sponsorship
    3. NFHS Rules Committees
    4. Hardship Waiver Report
    5. NFHS Citation
    6. Health Insurance Renewal Rates
18.   Next Meeting Date and Location
    1. November 29, 2018 – Valley City – NDHSAA Office
19.   Adjourn