Board Meeting - 11-18-11

North Dakota High School Activities Association
Board of Directors Meeting

Board Agenda - With Exec. Sec. Comments
Fargo, Downtown Radisson Hotel - Room: The Loft
November 18, 2011

November 18th Committee Meetings

                    8:00 a.m.—Realignment Committee, The Loft, (Helvik, Ulland, Olson, Ham)

                    9:00 a.m.—District Chair Meeting, The Loft

11:00 p.m.—Executive Board, The Loft, (Swiontek, Ulland, Helvik)

                    4:00 p.m.—Coaches Education Committee, The Loft

AGENDA—1:00 p.m. 

1.     Call Meeting to Order

2.     Approval of Agenda

3.     Approval of Minutes

a.     October 19, 2011

4.     Financial Report

a.     Attached are the balance sheet, budget report, and the Savings & Investment detail report.

b.     Form 990

         i.     Our auditor has prepared the IRS Form 990 for board consideration and approval.

5.     Coop Dissolutions

a.     Central Valley and Hillsboro in JH Football, 2012-13.




6.     Coop Applications

a.     Lakota and Adams/Edmore in volleyball, 7-12, 2012-13. no fee

b.     Minot and Our Redeemer’s in girls’ hockey, 7-12, 2011-12, no fee

c.     Minot and Our Redeemer’s in boys’ hockey, 7-12, 2011-12, no fee


7.     Ray High School Request

a.     Attached is documentation from the Administration of Ray High School requesting a waiver of Article XIV, Section III of the By-Laws.  Competing in a similar athletic contest as an unattached individual during the high school season is prohibited unless the Board grants an exemption because of U.S. Olympic or International ramifications.

8.     Four Winds High School Request (1:30 audience)

a.     Attached is a letter from the Administration of Four Winds High School requesting the Board to reverse two recent hardship decisions that were denied by the Executive Secretary. It is my understanding that a school official and parents will be in attendance.

9.     Executive Board Report

a.     The Executive Board will report on:

         i.      A request to allow a coop application to come before the Board.

10.  NDOA Request

a.     Attached are minutes from a NDOA Board meeting and the following request are asked to be considered by the NDHSAA Board:

          i.     Increase officials’ fees 2 ½ percent for all sports beginning in 2012-13 excluding sub-varsity basketball.

         ii.     Approve a $5.00 increase for sub-varsity basketball officiating.

        iii.     Waive or reduce registration fees for new officials that are first time registrants.

        iv.     Require all member schools to contract at least one-third of its home contests with 3-person crews for boys and girls basketball.

11.  District 15-16 Request

a.     Attached is a letter from Randy Cranston, Watford City AD, requesting the Board to reconsider placing Stanley into District 16 and leave them in District 15.

12.  Realignment Committee Report

a.     Larry Helvik will report on discussion held by the Realignment Committee concerning item 11.

13.  Bishop Ryan HS Request

a.     There will be documentation at the meeting regarding a request from Bishop Ryan that would allow them to compete in Class A softball.

14.  Contest Regulations

a.     Staff will present language changes that have been made to the regulations for various sports.  These change clarify the intent of the regulations and do not change the regulation.  Also, with the change in softball, there may have to be regulation changes made because of the creation of two divisions.

15.  Other






16.   Rooming List 

a.     January 28, 2012---Bismarck---General Assembly/Board

17.   Board Correspondence

a.     Ternes letter






18.   Representative Reports

a.     Here is opportunity for Board members to create and awareness to issues and concerns that may or may not be found on a future agenda.

19.   Executive Secretary’s Report







20.   Next Meeting, Date and Time

a.     January 28th—Bismarck Ramkota—1:00 p.m.

21.  Adjourn

Updated 07/23/2013