North Dakota High School Activities Association
Board of Directors Meeting
March 9, 2012

Board Agenda - With Exec. Sec. Comments
Fargo Radisson Hotel - Prairie Rose Room

March 9th Committee Meetings

8:00 a.m.— Executive Board, Prairie Rose Room, (Swiontek, Ulland, Helvik) 

AGENDA—9:30 a.m.

1.     Call Meeting to Order

2.     Approval of Agenda

3.     Approval of Minutes

    a.     January 28th

    b.     February 3rd

4.     Financial Report

    a.     Attached are the balance sheet, budget report, and the Savings & Investment detail report.

5.     Coop Dissolutions

    a.     Shiloh and Bismarck Public in boys’ golf

    b.    Shiloh and Bismarck Public in girls’ golf

    c.      

6.     Coop Applications

    a.    Bowman County and Beach, wrestling, 7-12, 2012-13, no fee

    b.    Kidder Co. Steele, KC Tappen and Sterling, JH girls bb, no fee

    c.    Ellendale, Edgeley, Kulm and Montpelior, wrestling, 7-12, no fee

    d.    Edgeley, Kulm and Montpelior, girls bb, 7-12, 2012-13, no fee

    e.    Edgeley, Kulm and Montpelior, boys bb, 7-12, 2012-13, no fee

    f.    Watford City, Johnson Corners and Alexander, boys cross country, 7-12, 2012-13, no fee

    g.   Watford City, Johnson Corners and Alexander, girls cross country, 7-12, 2012-13, no fee

    h.      

    i.       

    j.        

    k.      

7.     Executive Board Report

    a.     Review of rule violations

    b.     Set penalty for rule violation(s)

8.     Region V, Boys’ BB Request

    a.     Attached is a letter from the District 9 and 10 Chairs requesting permission to play the Region V boys’ basketball tournament on Monday-Tuesday-Friday in order to prevent venue conflicts.

9.     Fine Arts Report

    a.     Brian Bubach will provide a fine arts update to the Board regarding:

              i.     Advisory process

             ii.     JV Speech issues

            iii.     B-Music venue

10.  Strategic Plan Update

    a.     I believe everyone received a scanning report summary from Marv Erhardt.  We can take this opportunity to discuss progress.  The next meeting is scheduled for April 16th at 10:00 a.m.

11.  Ball Bid Update

    a.     I will update the Board regarding ball bids for upcoming years.

12.  Assistant Position

    a.     Following the completion of interviews, the Finance/Personnel Committee will recommend a candidate to serve as an Assistant to the Executive Secretary along with a salary recommendation for Board consideration.

13.  Other

    a.                

    b.      

    c.      

    d.      

    e.      

14.   Rooming List 

    a.      

15.   Board Correspondence

    a.     Zacher email

    b.      

    c.      

    d.      

    e.      

16.   Representative Reports

    a.     Here is opportunity for Board members to create and awareness to issues and concerns that may or may not be found on a future agenda.

17.   Executive Secretary’s Repot 

    a.     Coaches Choice finance report

    b.     Annie Johnson, Hettinger HS, NFHS Spirit of Sport nominee

    c.     Staff response to employment offer

    d.      

    e.      

18.   Next Meeting, Date and Time

    a.     March 16, 2012---Bismarck Ramkota---1:00 p.m.

19.  Adjourn

March 16th

1. Williston HS Request

    a.     Attached is a letter from the administration of Williston High School requesting the Board to consider an appeal of a hardship ruling.

2.     Boys’ and Girls’ State Hockey Tournament

    a.     Steve Swiontek has requested this to be on the agenda for Board discussion and has suggested the following options:

             i.     Option 1 - Play the Girls’ State Hockey Tournament the same weekend as the state wrestling tournament, play the Boys’ State Hockey Tournament on the same corresponding weekend that we now hold the boys’ and girls’ combined.  Play the girls’ tournament in Minot and the boys’ tournament at the REA in GF or the Scheels Center in Fargo.

            ii.     Option 2 - Same split and dates, but play the girls’ state hockey tournament on alternating years at the REA and the Scheels Ctr in Fargo. The following weekend play the boys’ state hockey tournament on alternating years at the REA and the Scheels Ctr. in Fargo.

3.     District Chair Meeting Report

    a.     Scott Ulland will provide a report to the Board regarding the District Chairpersons meeting.





Updated 07/23/2013