North Dakota High School Activities Association
Board of Directors Meeting
Agenda With Exec. Sec. Comments
Valley City
- June 18-19, 2013


June 18th Committee Meetings

8:00 a.m.— Fine Arts (Brannan, Ulland, Wiberg, Baesler)

8:00 a.m.—Realignment (Helvik, Martin, Olson, Ham, Roaldson)

9:00 a.m.— Football (Olson, Ulland, Ham, Roaldson)

9:30 a.m.—Executive Board

June 19th Committee Meetings

7:30 a.m.— Constitution & By-Laws (Hall, Auch, Brannan, Baesler)

8:30 p.m.— Finance Committee (Ham, Hall, Helvik)

AGENDA—10:00 a.m.

1.     Call Meeting to Order

2.     Approval of Agenda

3.     Approval of Minutes
a.     April 23, 2013

b.     May 2, 2013

c.     May 14, 2013

4.     Financial Report
a.     Balance sheet, budget, savings/investments

b.     Winter Sports Financial Report

c.     Year-end estimate 

5.     Coop Dissolutions
a.     Gackle-Streeter and Medina in volleyball, 2013-14

b.     Gackle-Streeter and Medina in boys’ golf, 2013-14

c.     Gackle-Streeter and Medina in girls’ golf, 2013-14

d.     Gackle-Streeter and Medina in girls’ track, 2013-14

e.     Gackle-Streeter and Medina in boys’ track, 2013-14

f.      Gackle-Streeter and Medina in girls’ cross country, 2013-14

g.     Gackle-Streeter and Medina in boys’ cross-country, 2013-14

h.     Gackle-Streeter and Medina in baseball, 2013-14

i.      Wolford and Rugby in boys’ track, 2013-14

j.      Pingree-Buchanan and Kensal in boys’ track, 2013-14

k.     Pingree-Buchanan and Kensal in girls’ track, 2013-14

l.      Pingree-Buchanan and Jamestown in baseball, 2012-13

m.    

n.      

6.     Coop Applications
a.     Lakota and Edmore in boys’ Track, 7-12, 2013-14, no fee

b.     Lakota and Edmore in girls’ Track, 7-12, 2013-14, no fee

                                               i.     a and b above--Contingent upon approval of #7 below

c.     Rolette and Wolford in boys’ track, 7-12, 2013-14, no fee

d.     Medina and Pingree-Buchanan in baseball, 7-12, 2013-14, no fee

e.     Medina and Pingree-Buchanan in girls’ track, 7-12, 2013-14, no fee

f.      Medina and Pingree-Buchanan in boys’ track, 7-12, 2013-14, no fee

g.     Pembina,Walhalla, and Cavalier in baseball, 7-12, 2013-14, no fee

h.     Sargent Central and Lidgerwood in boys’ cross country, 7-12, 2013-14, no fee

i.      Sargent Central and Lidgerwood in girls’ cross country, 7-12, 2013-14, no fee

j.      Kidder Co Steele, KC Tappen, Napoleon, Gackle-Streeter in boys’ track, 7-12, 2013-14, no fee

k.     Kidder Co Steele, KC Tappen, Napoleon, Gackle-Streeter in girls’ track, 7-12, 2013-14, no fee

l.     Shanley/Sullivan and Park Christian (MN) in boys’ cross country, 7-12, 2013-14, no fee

m.   Napoleon and Gackle-Streeter in boys’ golf, 7-12, 2013-14, no fee

n.     Napoleon and Gackle-Streeter in girls’ golf, 7-12, 2013-14, no fee

o.     Napoleon and Gackle-Streeter in boys’ basketball, 7-12, 2013-14, late fee

p.     Napoleon and Gackle-Streeter in girls’ basketball, 7-12, 2013-14, late fee

q.     Napoleon and Gackle-Streeter in volleyball, 7-12, 2013-14, late fee

r.       Napoleon, Gackle-Streeter, KC Steele and KC Tappen in boys’ baseball, 7-12, 2013-14, no fee

s.      Hettinger and Scranton in girls’ cross country, 7-12, 2013-14, late fee

t.      Hettinger and Scranton in boys’ cross country, 7-12, 2013-14, late fee

u.      

v.      

w.     

7.     Lakota HS Request
a.     Lakota HS is requesting the Board to grant an exception to the co-op naming regulation.  Please see attached letter for rationale. 

8.     Gackle-Streeter Request
a.     Attached is a letter from Gackle-Streeter High School requesting the Board to waive the late fee for coops.  Included with the letter is a timeline of the coop process.

9.     NFHS Network
a.     The Board needs to decide if NDHSAA will join the NFHS Network for webcasting purposes.  I gave a preliminary report at the April Board meeting. David Rudolph, a representative of Play On will be at the meeting to further discuss the concept and details with the Board. 

10.  Class A Review
a.     The following items were discussed at the Class A Review meeting held May 8th via conference call:
                i.     Supported the elimination of regional baseball trophies beginning in 2013-14.
               ii.     Spring calendar
              iii.     Number of Class A BB games

11.  Realignment Committee Report
a.     The realignment will report on the following:
                i.     Stanley HS assigned to a softball region
               ii.     Review May 2013 realignment survey
              iii.     Class B District/Region realignment alternatives

12.  District Chair Recommendations
a.     Attached is the athletic review grid, which includes recommendations from the District Chairs which require Board action.

13.  Athletic Review
a.     Attached are minutes of coaches advisory meetings and a grid indicating those items requiring a vote of the Board. 

14.  Fine Arts Committee Report
a.     Steve Brannan will provide information/recommendations for the following items:
              i.     Region fine arts placement for Wing HS. (Letter attached)
             ii.     State Music start time.

15.  Fine Arts Review
a.     Attached are recommendations made by the fine arts advisory.  Brian Bubach will discuss each item with the Board.

16.  Catastrophic Insurance
a.     Attached is a proposal from Dissinger/Reed, an insurance company that serves as broker for NDHSAA.  NDHSAA provides catastrophic coverage for all member school students grades 7-12. 

17.  2013-14 Budget
a.     The Finance Committee will have reviewed a budget proposal and will seek Board approval.

18.  Technology Report
a.     Brenda Schell will provide a website/working platform progress report. 

19.  2013-14 Technology Plan
a.     Brenda Schell will present a proposed technology plan for Board approval.

20.  Grafton HS Request
a.     There is a letter attached from Jack Maus, Supt. requesting the board to adjust the schedule and site for Region II boys’ basketball. 

21.  MDEC Request
a.     Attached is a letter from Luke Schaefer, who represents Mid-Dakota Education Cooperative, requesting the board to waive the requirement to use NFHS courses for coaches certification for those coaches who attend live, face-to-face sessions with similar learning outcomes and time requirements.

22.  West Region Request
a.     Class A West has requested the Board to move the site for region hockey from Bismarck to Minot. 

23.  Concussion Policy
a.     Attached is a proposed concussion policy for out schools to utilize when dealing with concussions.  The policy has been adjusted to meet State Law.

24.  Executive Board Report
a.     Scott Ulland will report on the following items.
            i.     New Town HS eligibility violation
           ii.     Emergency soccer coop application between Kidder County Steele and Bismarck.

25.  Constitution & By-Laws Committee Report
a.     Steve Hall, Committee Chair, will report on the following items being addressed.
          i.     Eligibility of convicted sex offenders
         ii.     Eligibility of students in cities with multiple high schools
        iii.     Scheduling of academic eligibility meeting

26.  Football Committee Report
a.     Todd Olson will report on the development of guidelines and timelines for the next two-year football plan. 

27.  Other
a.                

b.      

c.      

d.      

28.   Rooming List 

29.   Board Correspondence
a.     Barnes County North letter

b.     Legacy High School Plan (Bismarck)

c.     Coaches Choice

d.      

e.      

30.   Representative Reports
a.     Here is opportunity for Board members to create awareness to issues and concerns that may or may not be found on a future agenda. 

31.   Executive Secretary’s Report
a.     Strategic plan update

b.      

c.      

32.   Next Meeting, Date and Time
a.     August 7, 2013—Valley City Office 

33.  Adjourn

Updated 07/23/2013