Part I Constitution of the North Dakota High School Activities Association

Article V: Officers and Duties¶

SECTION I:¶

There shall be a board of directors, hereinafter called the Board, consisting of eleven members. Each new member shall be seated on July 1^st following his/her election for a term of four years and may not hold office more than one elected term. Three board members shall be chosen from Class A schools, one each from two geographical areas and one at-large. The geographic designations are as follows: The state shall be divided into two areas -- one area from the Montana border east to State Highway 3 (or State Highway 30), including Belcourt and one area is from State Highway 3 (or State Highway 30), east to the Minnesota border. One board member shall be designated as Class A West, one board member shall be designated as Class A East and one board member shall be designated as Class A At-Large. Four members of the board shall be chosen from Class B schools, each from a geographical area as Highway 83 and State Highway 14 north and south and State Highway 200 east and west forming the boundaries of said areas and one member will be from each area. Class B schools located in towns on the boundary lines as designated shall fall in the areas as determined by the location of the high school building in said towns in relation to the boundary lines. A secondary school principal as so defined by the Department of Public Instruction shall serve as a member of the Board. Two candidates shall be nominated by the Board of Directors of the Secondary School Principals Association and their candidate will be selected by mail ballot sent directly to the secondary school principals of all member high schools and his/her term of office shall also be the same. A member of the Athletic Administrators Association shall serve as a member of the Board. Two candidates shall be nominated by the Board of Directors of the Athletic Administrators Association and their candidate will be selected by mail ballot sent directly to the athletic administrator of all member high schools and his/her term of office shall also be the same. The Superintendent of Public Instruction or a member of his/her duly constituted staff, designated by him/her shall serve as a member of said Board. One school board member from a member high school, or the executive director of the North Dakota School Boards Association, shall be selected by the executive committee of the North Dakota School Boards Association, and his/her term of office shall be the same as that of other elective Board Members, except that there shall be no limitation on the number of consecutive terms which the executive director of the North Dakota School Boards Association may serve. Should this member cease to be a school board member from a member high school or the executive director of the North Dakota School Boards Association, the position shall be declared vacant and a successor selected by the Board of Directors of the School Boards Association to fill the unexpired term. (Oct. 2005)

SECTION II:¶

Board Members shall be nominated at the annual meeting of the Representatives of the Association, and shall be elected by electronic ballot. Such ballot shall be prepared by the Secretary and delivered to member schools on or before January 1^st following the nomination and shall be submitted to the Secretary before January 15^th.

NOTE: In the event of a tie vote, the Board shall conduct a vote between the tied candidates to determine the representative. (Apr. 2019)

Should any member move from the state profession, change into a different class school or different area of representation, cease to be an administrator or athletic administrator, or should the secondary principals representative cease to be a principal of a member school his/her position shall be declared vacant immediately and a new member appointed by the Board to fill the vacancy until the next annual meeting when the regular procedure of nomination and balloting shall be followed to fill the vacancy of the remainder of the term of office. (Oct. 2017)

NOTE: Membership on the Board is restricted to school superintendents, high school principals, athletic or activity directors and one member from the North Dakota School Boards Association and one from the Department of Public Instruction.

SECTION III:¶

The Board shall select from its membership President and Vice-President. Each shall exercise all the functions assigned to him/her by word or implication of the Constitution, By-Laws and regulations of the Association or special rules of the Board. The President of the Board shall, in addition to his/her other duties, preside at all meetings of the Representative Assembly.

SECTION IV: POWERS AND DUTIES OF THE BOARD:¶

a. The Board of Directors shall constitute the executive and administrative body of the organization subject to the restraint of the Constitution, By-Laws and regulations of the Association.

b. It shall determine the time and place of its own meetings. Six members shall constitute a quorum.

c. It shall have general supervision over all interscholastic activities of the schools of the Association and shall interpret the By-Laws of the Association.

d. It shall contract for the services of an Executive Secretary-Treasurer who shall be paid a salary from the treasury of the Association. The qualifications, term of contract and amount of salary to be paid the Executive-Secretary-Treasurer hereinafter called the Secretary, shall be determined by the Board.

e. The Board shall have charge of the funds of the Association and shall determine what expenditures are necessary.

f. It shall decide all protests and shall fix the penalty for violation unless otherwise provided in the rules.

g. It shall have the power to make investigations relative to the violation of the rules of the Association.

h. It shall have the authority to appoint special committees to assist in the arrangement and supervision of various activities and contests.

i. It shall have the authority to approve or disapprove invitational meets, contests or festivals in all types of interscholastic activities.

j. It shall provide suitable awards for the winners of contests conducted by the Association.

k. It shall have the authority to register major officials in all interschool contests, to establish qualifications for such registration, to establish procedures for advancement and rating of officials, to revoke, suspend, put on probation or invoke other disciplinary action against said registered officials as further provided for in the By-Laws and rules and regulations as established by the Board.

l. It shall have the power to levy on the gross receipts of all tournaments conducted under Association auspices and to set entry fees for all activities.

m. It shall have the authority to acquire by purchase, gift devise or otherwise, real estate or interest therein for the general use and purpose of the North Dakota High School Activities Association. Title to all real estate acquired by the North Dakota High School Activities Association shall be vested in the President, Vice President, Executive Secretary-Treasurer and their successors in office as trustees for the Association. Said trustees shall hold, operate, lease, convey, encumber and generally manage all real estate of the North Dakota High School Activities Association as the Board of Directors shall direct for the use and benefit of the North Dakota High School Activities Association.

n. It shall serve as a canvassing board for all elections.

o. On matters not herein determined, the Board shall have absolute authority until the next regular annual meeting of the Representative Assembly.